Profit and loss by class using sales rep

I appreciate you laying out the details for your concern. Let me provide some insights on how to run a profit and loss report by class using sales rep in QuickBooks Desktop (QBDT), @pennees.

We can customize the Profit and Loss by Class report and use the filter option to limit report data by selected criteria (rep). Since we can't see the sales rep and class in the column together.

Here's how:

1. In your Profit and Loss by Class report, click on Customize report.
2. From there, select on Filters option.
3. Enter rep in the search bar, then select the specific sales representative.
4. Once done hit on OK button.

However, if you want to see both the sales rep and class in the column we can utilize another report, particularly the Sales by Customer Detail.

Here's how:

1. Go to the Reports menu, then hover your mouse to Sales, then click on Sales by Customer Detail.
2. Click on Customize report, then enter rep in the search bar and put a checkmark, also enter class then put a checkmark.
3. Once done hit on OK button.

Moreover, you can visit these helpful articles for future help on understanding basic reports and customizing them in QuickBooks Desktop:

• Understand reports.
• Customize reports in QuickBooks Desktop.

Feel free to return to this thread for further assistance with managing your reports on QBDT. I've got your back.

Thank you for your response. I tried to be clear in my description of what we are hoping for:

How can we run a profit and loss by class using the sales rep and see all revenue AND expense for the class?

We want to see the Class (job number for performance in our case) and show the class by Rep, so that the CFO can run one report "Profit and Loss by Class" and see the jobs for a chosen rep with income, expense, and net income. 

When we run the profit and loss by class, then customize using the Rep, we only see the revenue (sales) for the rep by class, we cannot see the expenses and net income. Even the report Sales by Rep does not include the expense and net income.

I would appreciate it if someone knows how to accomplish both Rep, Revenue, expense, and net income in one report for Profit and Loss by Class.

Thanks

Pennee

I can help you correct the Uncategorized Income to the correct account in QuickBooks Desktop (QBDT), @drmendbone.

The first thing is to ensure that when you receive a payment, you match it to the corresponding invoice. This way, QuickBooks will recognize it as a payment against an invoice rather than a new income.

Here's how:

1. Sign in to your QuickBooks Desktop company file.
2. Go to the Banking menu and select Make Deposits.
3. In the Payments to Deposit window, select the payments you want to deposit and click OK.
4. In the Make Deposits window, ensure that the From Account field is set to Accounts Receivable.

The second thing is to categorize the deposits correctly. If deposits are already recorded, you can reclassify them to the correct account. Follow these steps:

1. Go back to your homepage, then go to the Banking menu and select Use Register.
2. Choose the bank account where the deposit was made.
3. Find the deposit transaction and double-click to open it.
4. Change the Account field from Uncategorized Income to the correct income account or Accounts Receivable.

The next thing is to check your Chart of Accounts. Make sure that your income accounts are set up correctly. Lastly, you can Run reports to verify. After making the changes run your Profit and Loss statement again to ensure that the income is not double counted.

Moreover, you can use this article for your future reference about reconciling accounts in QuickBooks Desktop. It has complete instructions to ensure everything is properly recorded. 

If you have any other additional concerns regarding uncategorized income or any other concerns in QBDT, please add them below. I'll be sure to get back to you to help.

This seems like a good explanation but I'm still not clear how to do it.  I have a merchant services account for our invoicing etc.

Is there a way I can schedule online help with you?

[Removed]

Treasurer, Homestead Rotary Club

This seems like a good explanation but I'm still not clear how to do it.  I have a merchant services account for our invoicing etc.

Is there a way I can schedule online help with you?

[Removed]

Treasurer, Homestead Rotary Club

I appreciate you for the quick response to this thread, Drmendbone. I'd be glad to route you in the right direction for support regarding this matter.

In QuickBooks, you can request a call from our support whenever you need further assistance when utilizing the software to carry out different business tasks.

Here's how to get a callback from our Support Team.

1. Go to the Help menu.
2. Press the QuickBooks Desktop Help option.
3. Click the Contact Us button/hyperlink.
4. Enter your question and hit Let's talk.
5. Scroll down and choose to Get a callback.

After that, you'll expect to receive a callback from our Support Team within 5 minutes, depending on the queue.

You can also check out our operating hours to get help on their available time.

Furthermore, you can visit to this article to ensure your balance is the same as your actual bank account: Reconcile an account in QuickBooks Desktop. 

If you ever need further assistance, do not hesitate to reply to this thread about uncategorized income transactions. I'll always be here to listen and help you.