QB desktop 2020; I am doing everything right, but once I pay a bill, it stays in Accounts Payable. How do I get them into the correct account?

Let me share some insights about paying bills, @klcraft.

In QuickBooks Desktop, paying bills is part of your usual Accounts Payable (A/P), when you enter or pay a bill, QuickBooks records the transaction to your Accounts Payable account. 

When you record a bill, it will affect Accounts Payable. It's the money you owe to your vendors. When you pay it, it will affect Accounts Payable and the bank. Credit from the bank, then debit to Accounts Payable.

To see the complete list of workflows and other vendor-related transactions, refer to Accounts Payable workflows.

I'll be around in case you need further assistance. Place a comment below, and I'll get back to you.

I know the workflow; I've been using QB for years. My bills are not moving to the correct account once paid. Why? I shouldn't have to do journal entries every time I pay a bill.

Thank you for getting back in this thread, @ klcraft.

To check the correct account associated with the bill that you already paid, you can run a Transaction Journal report. Let me guide you how.

1. Open the bill that you already paid.
2. Click on the Reports tab, located at the upper left of the screen.

    

   3. Select Transaction Journal.

    

   4. From there, you can see the accounts that are associated with the bill and once you paid it.

To know more about the reports that could cater to your business needs, you can check this article: Reports in QuickBooks Desktop.

You can also visit our Help articles for QuickBooks Desktop to get more tips in running your business.

I'm always here if you need further assistance.

The journal shows it went from AP to my bank account. Although, the register still shows it in AP. How do I get this bill to show Utilities on the register?

Thank you for getting back here in the Intuit Community, @klcraft.

The register will only show the bill payments. You'll want to open the bills from the vendor's profile.

Here's how:

1. Go to the Vendors menu.
2. Select the Vendor Center.
3. Choose a vendor, then go to the Transactions tab.

You can check my screenshot below.

I'm just here if you need more help.