QBD Income Statement category

Yes, anything you pay for the business is an expense, @nitsujayyy.

Allow me to provide information for you to find the missing advertising expense transaction in the P&L report in QuickBooks Desktop (QBDT).

To begin with, make sure the transaction you generated under the name Advertising is an expense account. Then, ensure you filter the date to the appropriate one when generating the P&L report.

In the meantime, let's utilize the verify and rebuild tools in QBDT that address a data issue with your company file that causing the behavior where you're unable to see the advertising expense transaction.

The verify tool situates the most common problems in a company file, and the rebuild tool fixes them. To do so, follow the steps below:

1. Go to Window, then select Close All.
2. Go to File, then choose Utilities.
3. Select Verify Data. If you see:

• QuickBooks detected no problems with your data — your data is secure, so you don't need to do anything else.
• If you see an error message – you can search on our QBDT support site to learn how to fix it.
• If your data has lost integrity – damage to your data was found in the file and we have to rebuild your data.

To rebuild the data in your company file, please follow the steps provided below:

1. Go to File, then select Utilities.
2. Click on Rebuild Data.
3. Follow the on-screen instructions, then press OK.
4. Select the place where you want your backup file to be saved, then tap OK.
5. Enter a new name in the File name. Click Save.

For detailed information, you can check this article: Verify and Rebuild Data in QuickBooks Desktop.

However, If you're referring to something else, could you please provide further details or a screenshot as a visual guide to explain your scenario more clearly.

I'll also add this article to guide you when customizing the data on your report: Customize reports

Please keep me informed, @Affinitistyle. If you have any other concerns related to the missing transaction, please don't hesitate to ask. I'm here to assist you in any way that I can.

I believe when I create a vendor in the additional account setting I put it under as an advertising expense. What I would do is just generate a bill and make a note what it was for for example photography/video

Yea this didn’t help. Still showing just other expenses but not the bill I manual enter

Let's go over some details to ensure that the bills you've created will accurately show the profit and loss, @nitsujayyy. I commend you for the steps you've taken and for heeding the guidance provided by my colleague.

The accounts you set in the Account Settings section of the vendor's profile will automatically show in the Accounts field when you create the bill. To further isolate the issue, let's double-check the bills you created to verify if they're posted to the correct expense category. It's possible that they're linked to a different one, which explains why they're not showing up in your financial statements. Here's how:

1. Select the Vendors menu.
2. Choose Vendor Center.
3. Click the appropriate vendor.
4. From the Transactions tab, open the bills you've created.
5. Make the necessary changes.

If they're already posted the advertising expense and verified/rebuilt your company file, I recommend installing QuickBooks Tool Hub. After that, run the Quick Fix my File and QuickBooks File Doctor utilities to resolve any integrity issues and data damage.

I'm also adding this article for future reference in customizing reports in QuickBooks Desktop: Customize reports in QuickBooks Desktop. You can add some details you need to show in your report.

Let me know if you need additional assistance with those missing transactions. I'm always here to help.