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Level 1

QBE Mixed Company Records same file

Hopefully I picked the correct board. Here is the situation:


2019 we were an S Corp incorporated in state of Oregon. We then dissolved the company and registered as an LLC in the state or Washington.


For whatever reason, clients were not notified of the change with the result that ACH deposits continued to deposit to the old S Corp accounts and so on and on our side, hard copy checks made out to the S Corp were also deposited in the old accounts. And no new Company file was created for the LLC so now we have physically deposited money to the wrong accounts and we have transactions relating to both companies in the original S Corp file.


At the same time, we want to migrate to QB Online.


What is the best way to sort out the mess? 


1. Get all transactions up to date in QBE as it is, and (I don't know that this is even possible) and then archive only what pertains to the S Corp specifically, and then export the file to QBO, or


2. Start a new company for the LLC in QBO and use it going forward and then manually add the LLC data from QBE (I don't think there is a facility to just import selected data from QBE, or to export it and then import it without overwriting the QBO data.)


3. Some other solution? 


TIA for any suggestions, including posting somewhere else!



3 Comments 3
QuickBooks Team

QBE Mixed Company Records same file

Hello there, @TD_L


Thanks for choosing QuickBooks Online (QBO) in managing your business. Let me help you migrate your data from QuickBooks Desktop Enterprise to your Online account. 


Another way to migrate your data is to import your lists (suppliers, customers, inventory, and chart of accounts) to QBO. Just export your list reports first to Excel in QuickBooks Desktop. Here's how:


  1. Access your QuickBooks Desktop Enterprise.
  2. Go to Reports on the top menu. 
  3. Depending on what list you need to export, search for and run Account ListCustomer Contact ListSupplier Contact List, or Product/Service List report.
  4. Customize the list report’s columns. Then, choose each report export them to Excel.

For more details about this one, see Import or export MS Excel files article.


Then, import them to your Online account. Just follow the steps and details in this article: Move your lists to QuickBooks Online. Then, go to Step 2: Import your lists to QuickBooks Online section. 


To import your bank transactions to QBO, just connect your account to automatically download them. I'm also adding an article here on the things that you need to know about importing your data: Frequently asked questions about importing data to QuickBooks Online.


Visit our QBO Help Articles page for more insights about running your business.


Keep me posted if you need a hand with categorizing your accounts in the register or any QuickBooks related. I'm always here to ensure your success. Have a great day. 

Level 1

QBE Mixed Company Records same file

Thanks! Good info.


One more thing - we had imported QBE into QBO some time ago, not realizing the state of the data with the two company's data in the same database. We want to trash the QBO and just restart. Since 90 days is long gone, it was suggested somewhere to cancel the QBO subscription and start again. Simple enough. BUT we have QB Payroll set up, which was a LOT of work.


Will discontinuing the QBO lose ANY data regarding payroll? I am just talking about set up data like names, tax info, unemployment data and so on.

QuickBooks Team

QBE Mixed Company Records same file

Thanks for getting back to us, @TD_L.


I'll share some information about starting over with QuickBooks Online. You can reset your account to start fresh with your new company file. However, you'll need assistance with our Customer Care Support to do so. They can assist you with the process in a secure environment.


Here's how to reach out:

  1. Go to Help at the top.
  2. Tap the Search tab, then select Contact Us.
  3. Enter a brief description on the field, click Continue.
  4. Choose either Chat or Callback.

For more information about the process, check out these articles: 



Additionally, you can check out a third-party applications that supports payroll migration.


Here's a link that'll help you manage your account. It has topics with articles: View all help for QuickBooks Online.


Reach out to me again through this thread if you have other questions or concerns with your account. I'll be around for you. Take care and stay safe.





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