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Question: How to link a vendor bill with an invoice without billing it to the customer?

I work for a consulting business. I have subcontractor bills that need to be linked to an invoice but not expensed to the invoice. I have multiple invoices/bills per job. Is there a way to do this in quickbooks? I'm using the enterprise version.

 

Thanks

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Best answer 03-16-2018

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Re: Question: How to link a vendor bill with an invoice without billing it to the customer?

Menu Edit>preferences>time & expenses> Company preferences Tab check the mark all expenses as billable

 

Then when you pay a bill, there will a block for customer name and a check mark box for billable.  Select the customer name and do NOT mark it billable, that associates the expense with the customer/job.  Using a job for this allows you to run a P&L by job from the job screen

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Established Community Backer ***

Re: Question: How to link a vendor bill with an invoice without billing it to the customer?

Menu Edit>preferences>time & expenses> Company preferences Tab check the mark all expenses as billable

 

Then when you pay a bill, there will a block for customer name and a check mark box for billable.  Select the customer name and do NOT mark it billable, that associates the expense with the customer/job.  Using a job for this allows you to run a P&L by job from the job screen

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Re: Question: How to link a vendor bill with an invoice without billing it to the customer?

Thanks. I already do job costing. I am trying to link a bill to a specific invoice within a job if that makes sense. 

Established Community Backer ***

Re: Question: How to link a vendor bill with an invoice without billing it to the customer?

Not possible unless you make it billable and add it to the invoice

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