R&D reporting

Thanks for posting, NancyF.

To allocate the Purchase Order item to the correct account, let's make sure we use the expense account that is a link in the Asset of the Account field. Also, purchase orders are a part of the Accounts Payable (A/P) workflow. To track them correctly in QuickBooks, just follow the steps below:

1. Create a purchase order.
2. Receive your inventory.
3. Enter your bills against the inventory.
4. Pay your bills.

For more details about this one, check out this article: Accounts Payable workflows in QuickBooks Desktop.

Once done, let's run the Transaction List by Vendor report to display all types of transactions recorded for each vendor. Then, filter this to show the bills and purchase orders.

Here's how:

1. Go to Reports on the top menu. 
2. Choose Reports Center.
3. Select Vendors and Payables.
4. Look for Transaction List by Vendor under Vendor Balances section.
5. Run the report.
6. Tick Customize Report.
7. Tap Filters tab.
8. Scroll down and press Transaction Type.
9. Click the Account drop-down arrow and click the Multiple Transaction Types option. Then, put a checkmark on Bills and Purchase Orders.
10. Hit Ok and OK.

For more details about running reports, you may check out these articles:

• Customize reports in QuickBooks Desktop
• Create, access and modify memorized reports

On the other hand, you can edit the past purchase order transactions as long as we don't make changes with the amount and date. If there's a need to update them, I'd suggest contacting your accountant about this one. They'll provide you more details on how to handle them in QuickBooks.

I've got a link here that provides you with articles about managing your vendor transactions: https://quickbooks.intuit.com/learn-support/en-us/expenses-and-vendors/07?product=QuickBooks%20Deskt....

Feel free to click the Reply button if you need a hand with reconciling your accounts or any QuickBooks related. I'm always here to ensure your success. Keep safe and healthy.

this didn't really answer the question. The client knows how to create PO's. He needed to know if there was a way to get non-inventory items and service items on his PO's to apply to specific expenses.

Thank you for getting back to us here on the Community page, @NancyF.

At this time, whatever information (items) entered on the Purchase Order (PO) will be added to the expense or bill if you add it to the transaction. If you wish to, you can create a separate PO for the non-inventory and service items to apply to a specific expense/s.

Get back to me if you have any other questions. I'm a few clicks away to help. Have a good day!