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laz7
Level 1

Customer paid multiple invoices by one check. How can we apply those funds that quickbooks recognized in our bank account to those multiple invoices?

When the customers pays a check that matches the invoice exactly, quickbook matches the two. Yet in this case, we were unsure where to move the funds to eventually apply to the invoices. Appreciate any insights. thanks
1 Comment 1
SarahannC
Moderator

Customer paid multiple invoices by one check. How can we apply those funds that quickbooks recognized in our bank account to those multiple invoices?

Let me help you manage the situation where multiple invoices are paid with a single check, laz7.

 

You're correct. QuickBooks matches one payment with one invoice automatically. In your case, you can follow the first option to fix it promptly.

 

Option 1: Utilize the Find match feature to match multiple invoices with one check. 

 

  1. Go to the Transactions menu.
  2. Within the Bank transactions tab, click the check to see the Find match option.
  3. Select Find match.
    find.PNG
  4. In the Show field, choose Open Invoices.
  5. Tick the appropriate invoices you want to apply to your check.
  6. Hit Save.
    bank.PNG

 

Option 2: Just in case you've already manually recorded a payment using the Receive Payment feature for those invoices, you can still allocate the payment you made in the bank feed. 

r.PNG

 

Here's how to do it: 

 

  1. Follow the instructions from 1 to 3 above.
  2. In the Show field, choose Receive Payment.
  3. Set the date correctly. Use the date when you manually create a payment in your books.
  4. Tick the payment. By doing this, all linked invoices will be matched to the check.

 

rp.PNG

 

Additionally, when organizing your online banking activities, you can establish a bank rule to allocate the funds to the appropriate account. You can quickly add a rule for transactions in the For review tab. Simply pick a transaction, then click on the Create a rule link to open the Rule Window and begin establishing conditions for the rule.

 

I've collected a few articles that helps you review and reconcile your accounts in QuickBooks:

 

 

Be sure to post again if you have more concerns about connecting accounts and handling transactions. I'll be around to back you up.

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