How to get labor costs in a job profitability report without running quickbooks payroll

davidmatyas · ‎July 20, 2021

I am using the contractor edition and I am trying to do job costing reports.

The issue I am having is with my labor. My material costs are entered in as bills, so they show up.

With labor, I am using a third-party clocking app that they can select what job they are working on, and that app sync with quickbooks. BUT, it only shows up as a cost on the job report, if I run them through the quickbooks payroll system. But I dont use qb for payroll. So as of now, I have to run payroll for each person, edit it the tax info to match what my payroll company gave me, etc... and then it will show up. So a lot of double entry.

Is there any way for me to have it showing up as a job cost without running it through payroll first?

Thank you

Rea_M · ‎July 20, 2021

Yes, there's a way to show job cost in the Job Profitability report without running payroll in QuickBooks Desktop (QBO), let me show you how, @davidmatyas.

You'll have to create a Journal Entry (JE) and add the labor cost to it. Then, you need to make sure that the job is named in the JE to be included in job reports. With this, I encourage you to follow the advice of your accountant to make sure your financial data is accurate.

Whenever you're ready, here's how:

Go to the Company menu.
Select Make General Journal Entries.
Fill out the fields to create your journal entry especially the job name under the Name column.
Make sure your debits equal your credits when you’re done.
Select Save & Close. Repeat as necessary.

After that, pull up the Job Profitability report again. I assure you that you'll get to show your labor costs though you don't use QuickBooks for payroll. Go to the Report menu's Jobs, Time, & Mileage option or select Industry Specific, then choose Contractor Reports. To learn more about reports in QuickBooks, you can refer to this article: Understand reports.

Also, here's an article to further guide you in tracking your expenses for a job and see how much money you spend and make for each of them: Tracking job costs in QuickBooks Desktop.

Please don’t hesitate to update this thread on how things go. I'll be around to help. Take care, and have a great day ahead.

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How to get labor costs in a job profitability report without running quickbooks payroll

How to get labor costs in a job profitability report without running quickbooks payroll

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