I need to export all of my invoices to PDF files. Preferably each invoice wouild be a separate file with the invoice number as a name.

Hi James665,

You can save your invoices as PDF files. However, you'll have to do this one at a time. Just open an invoice and click the Save drop-down button to select Save as PDF. There's no option right now to do this as a batch action. You can send a message to our product development team. This will make them aware of how you'd like the program to work. Just click Help, then select Send Feedback Online.

Please let me know if you have any further concerns.

Can anyone verify that this worked?  I am trying to export over 1,000 .pdfs to print/save as a single file with a 2015 desktop version of the software.  If I follow these steps, can I save as a single .pdf WITHOUT having to individually select each invoice as "print later?"

Hello there, James665 and sherronw.

Currently, there isn't an option exporting invoices as PDF in QuickBooks Desktop. Just like what my colleague @IntuitCheyann mentioned, you can save your invoices one at a time. 

Here's how: 

1. Open the invoice you want to save as PDF.
2. From the File menu, select Save as PDF.

Another way to do that is just open the invoice. After that, click the Print drop-down at the top, then select Save As PDF. 

Also, I’ll be sure to share your thoughts with our engineers to see if this feature will be available on the next updates. I also recommend requesting this feature to our product developers. We'd love to know how we could make the program cost and time efficient to help run the business better.

Let me guide you through the steps to send the feedback:

1. Click the Help menu.
2. Select Send Feedback Online.
3. Select Product Suggestion.

If you need to reach out for more help our phone agents will be able to help you get to a resolution quickly.

Here's how you can reach them: 

1. Go to https://help.quickbooks.intuit.com/en_US/contact#.
2. Select your QuickBooks product at the top right.
3. Select a topic. 
4. Click the green Get Phone Number button to see the support number.

Feel free to leave a comment below if you have any other questions about saving invoices as PDF or about QuickBooks. I'll be happy to help you out. 

Thank you, Mary,

Is this also true for Quickbooks online?  Per this article, it appears selecting "print later" or "save later" is optional:  https://quickbooks.intuit.com/community/Income-and-expenses/How-to-email-or-print-multiple-invoices-....  I am willing to purchase the online version if necessary.

Thanks for coming back, @sherronw.

Allow me to join the conversation and address your concern about exporting transactions as one pdf file in QuickBooks Online.

With QBO, you can save your invoices as one pdf file by using the Batch Print option referenced in this article: https://quickbooks.intuit.com/community/Income-and-expenses/How-to-email-or-print-multiple-invoices-....

Once all invoices are entered into QuickBooks, follow the steps below to convert the transactions as a pdf file:
1.    Go to Sales from the left menu and select the Invoices tab.
2.    Place a check mark on the box next to the invoices to select them.
3.    Click the Batch actions drop-down and choose Print Invoices.
4.    A print preview using pdf will show on the screen.
5.    Choose the Download icon at the top next to the Print icon to save the invoices as a PDF file.

Here’s an article for your reference: Download and save invoices, other sales forms, and statements as PDF.

That should get you pointed in the right direction. Please let me know if you need anything else. I’ll be here to help. Wishing you the best!

Thank you, Khim!  To be clear, with the answer you provided, is it safe to say that I will NOT need to select each individual invoice as "print later" or "save later" in order for the Batch Print option to work?  Thanks again!!

Thanks for the prompt response, @sherronw.

Yes, you don't have to select the print later on each invoice in order for the Batch Print option to work. All you need to do is go to Sales and Invoices tab, then select all the transactions you wanted to convert as pdf.

Please refer to the steps I've given above for your reference. Also, check out this article for more information about downloading and saving invoices, other sales forms and statements as pdf in QuickBooks Online: https://quickbooks.intuit.com/community/Income-and-expenses/Download-and-save-invoices-other-sales-f....

That should do it. Feel free to leave a comment below if you need anything else. I want to ensure your success. Take care!

Hi, I can understand Batch printing in to PDF but that will still save all invoices as one PDF file. 

How can I export many invoices and have them save as INDIVIDUAL PDF files? is this possible? I use quickbooks online.  Thanks!

Welcome to this conversation, @jennybr. Thanks for specifying the version of QuickBooks you're using. 

Currently, you can only export all invoices to Excel. The only way to save an invoice as a PDF file is to preview each of them and click the Download icon. Here's how: 

1. In the Sales menu, select the Invoices tab.
2. Find and open the invoice.
3. On the Invoice page, click Print or Preview.
4. Select the folder where you want to save the PDF file.
5. Click Save.

Should you want to learn more about what data you can export, you can check out this article for your future reference: Export reports, lists, and more. 

Don't hesitate to leave a comment below if you have any other questions. I'm always around to help.

So it's several years later and I'd like an update on whether or not this is currently available with Quickbooks Enterprise or have you changed your revenue model to focus on recurring monthly revenue and abandon those customers that prefer an "offline" product?

Thanks for making follow-ups on this issue. I understand the need to have this option be available in QuickBooks. 

We haven't heard any updates about this matter as of yet. Though our engineers are already aware of these needs, all our suggested plans are subject to further study. 

In the meantime, I'm encouraging you to submit a feature request directly to our product developers to ensure you'll get updates. 

Let me guide you through the steps to send the feedback:

1. Click the Help menu.
2. Select Send Feedback Online.
3. Select Product Suggestion.

Feel free to post more of your concerns if you have any. I'll be right up to help. 

Hi,

How do I save more than 50 invoices to one pdf file?

Thanks for joining the thread, chris272.

I recognize the importance of saving multiple invoices to a single pdf file. Currently, this option isn't possible both in QuickBooks Desktop (QBDT) and QuickBooks Online (QBO). You can open each of the invoices and save it as a pdf file one at a time if you're using QBDT. While for the online version, you can download it individually.

As a workaround, you can consider looking for a 3rd party application that can combine multiple pdf files into one. Refer to this link to find one that suits your needs: QuickBooks apps.

I'm also adding the following articles below if you want to create a custom template for your sales forms:

• Use and customize form templates
• Customize invoices, estimates, and sales receipts in QuickBooks Online

You're always welcome to post again if you have further questions about saving invoices. I'll be here to help you.

@chris272 

Utilize a free app to merge PDF files. You can find many options by goggling.

The only workaround I have found for this is to:

1. Print all invoices to paper.

2. Change my (ScanSnap) scanner settings to create separate files for each sheet scanned. (It will automatically assign separate file names as it goes. You can play with the File Name Format a bit. For example, all file names can include the words Invoice or 2023, or whatever label you choose, at the very least.)

3. Pull out the invoices that are on multiple pages, to do separately later. (Otherwise each sheet in the one invoice will get separated into 2 files.)

4. Feed all the one-page invoices through the scanner in large batches.

5. Once scanning and file saving is complete, edit each individual file name.

I may skip #5. because my scanner allows for OCR, so I can find the invoice I need by utilizing that feature without the need to rely on the file name. For me, putting them all in a folder identified by the fiscal year is enough.

Hope this helps!

This is a nightmare. Why would it let you batch create 1000 invoices but make you save them as PDFs one at a time? You make them all in 2 minutes then spend hours on saving them????????????!!!!!!!!!!!