reimbursed expenses

tbone1734 · ‎January 04, 2023

I've transitioned from AccountEdge to Quickbooks for Mac, but I haven't been able to get QB to handle reimbursable expenses the way I want. For example, when I run a P&L report and look at the details for an expense item, I see both the check I wrote when I incurred the expense and an accounts receivable line when it got reimbursed, cancelling out the expense. I want the reimbursements to show up as income, not cancelling out the expenses. I tried checking the Track reimbursable expenses as income preference, editing one of my expense accounts by checking that box and entering an income account, and then rerunning the P&L, but there was no change to that expense account line. What am I missing?

SarahannC · ‎January 05, 2023

Hello tbone1734, I appreciate you for choosing QuickBooks to handle your data.

I understand how important to record the transactions according your needs and account to track them accurately. Also, I appreciate you for trying to utilize the Track reimbursable expenses as income preference feature. You're right. It'll not change in expense account. line.

What we can do for now is create a journal entry. Here's how:

Go to the Company menu and select Make General Journal Entries.
Fill out the fields to create your journal entry. Make sure your debits equal your credits when you’re done.
Select Save or Save & Close.

For further guidance, we can check this article: Create a journal entry in QuickBooks Desktop for Windows or Mac.

I highly recommend consulting your accountant to make sure your data will be properly tracked.

Let me know if you have more concerns about QuickBooks. I'm always here to help.

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