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talk2khurram
Level 3

Sales order to Invoice (One line sales order item show in Invoice but in two lines)

Hi

Kindly see first picture. I open sales order from invoice. I am writing qty 1000 to invoice box. But I want to invoice qty 1500. I want  qty 1000 in one line of invoice and qty 500 2nd line of invoice.

My first question is could it is possible here I enter Qty 1500 and in invoice it will show in two lines. 1st line show qty 1000 and 2nd line show qty 500? 

 

Kindly see second picture.1st line 6007. I selected from sales order qty 1000.
2nd line 6007 I am selecting from item list qty and I am entering qty 500.
My problem is when I select from the item list and enter qty 500.

 

Kindly see Third picture. In open Sales order by item report show invoiced qty 1000 and Backordered qty 500. 

 

Actually I want open Sales order by item report show invoiced qty 1500 and Backordered qty 0. Because I invoiced qty 1500? 

 

First Picture.

Invoice 1.jpg

Second Picture

Invoice 2.jpg

Third Picture

Open Sales Orders by Item Report.jpg

 

If you have any question kindly ask me.

 

Kind Regards,

2 Comments
Charies_M
Moderator

Sales order to Invoice (One line sales order item show in Invoice but in two lines)

I appreciate you for sharing such detailed information regarding your concern, talk2khurram.

 

Since only 1 line is added in the Sales Order (SO), it will also show 1 line when invoiced.

 

You have two ways to resolve this. The first option is to divide the lines into two on your Sales Order so 2 lines can also be shown on your invoice.

 

To do this:

 

  1. Locate the Sales Order (SO) by going to the Customers menu.
  2. Choose Customer Center
  3. Select the customer that has the SO.
  4. Open the SO and enter the second line.
  5. Click Save & Close.

From the SO, click Create Invoice. This is how it would look like:

 

When you run the Open Sales Order by Item report, the Backordered Qty becomes 0 and will not be visible in the report.

 

The second option is to add 1000 as one line on your SO, then add 500 on the invoice. Once done, manually close the SO.

 

Find out more about managing reports in QuickBooks Desktop through the following articles:

 

If you need other helpful articles in the future, you can always visit our site: Help articles for QuickBooks Desktop.

 

Any questions you have about managing Sales Orders can be answered here in the Community. Let me know if you have additional concerns, Have a good one.

Charies_M
Moderator

Sales order to Invoice (One line sales order item show in Invoice but in two lines)

Hi, talk2khurram.


Hope you’re doing great. I wanted to see how everything is going about the sales order to invoice where one line sales order item show in Invoice but in two lines. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at any time.


Looking forward to your reply. Have a pleasant day ahead!

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