Sales Receipt/Mass Payment Question

You can record a single PayPal payment that covers multiple sales to different customers by creating individual sales receipts for each transaction, Dustin. Let me walk you through the steps involved in this process to ensure everything is accurately recorded.

Once you have documented each sale, you can then consolidate these receipts into a single deposit entry that reflects the total payment received.  This method links the actual bank deposit entry with all the individual customer sales receipts.  

Here are the steps below:

1. Navigate to + New menu.
2. Under the Other column, select Bank Deposit.
   
   
   
   
3. Choose the correct Account that is used for the sales receipt.
4. Manually choose all the individual sales receipts that sum up to the total amount of the single payment received.

You can check this article for more comprehensive guidance in combining multiple transactions into a single record in QuickBooks: Record and make bank deposits in QuickBooks Online.

You can also match to existing sales receipts if they have already been entered into your QuickBooks Online account.

Also, please know that item details will not be included in a Deposit transaction and will be categorized into one account. You can check out this article for further information: Use the Connect to PayPal app with QuickBooks Online.

Moreover, you can set up bank rules to automatically categorize online banking transactions in QuickBooks Online.

I highly encourage you to take advantage of our QuickBooks Live Expert service. They provide tailored assistance and expert advice to help you effectively manage your financial records, optimize your bookkeeping practices, and ensure accurate accounts.

I am delighted for the opportunity to assist you with recording sales receipts and ensuring they are aligned with the correct accounts, helping you maintain accurate financial records. If you have any further questions or inquiries, please feel free to leave a comment below. Have a great day ahead!

But how, in that transaction, can I link the split payments to inventory items?

How do I do this if I have multiple customers buying multiple inventory items?

Ok.  I'm seeing the light now.

Last piece of the puzzle....

I make all of these sales receipts....How do I link them to the transaction?

After creating the individual sales receipts posted to the Undeposited Funds account, let's ensure to combine them into a single bank deposit, Dustin.

I'll also lay down the detailed steps to successfully link the downloaded lump sum payment to the deposit you've created. Here's how:

1. Go to Transactions, then choose Bank transactions.
2. Find a transaction with a suggested match found under the Assign to column.
3. Select the transaction to expand the view. Review the Suggested matches for any possible matching transactions already entered in QuickBooks.
4. Select a match if it's correct, then click Match.
    

Once you're ready, let's reconcile your accounts to ensure they're balanced and accurate.

Need more assistance with linking your other income and expense transactions in QuickBooks Online? Drop me a reply here. I’m ready to help you out.