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cmizz1
Level 1

Should I create bills for bank fees (wire, ACH, etc.) that are in a different accounting period?

On accrual basis. Basically the title. For example, get an invoice in January, pay in February, bank posts ACH transfer fee in March. Should I (1) just record the bank fee as an expense on the cash basis date (March), (2) create a bill for it dated on the day of the payment of the invoice (February), or (3) create a bill for it dated on the day of the invoice (January). Thanks!
2 Comments 2
MAnneJ
QuickBooks Team

Should I create bills for bank fees (wire, ACH, etc.) that are in a different accounting period?

I can help you record your bank fees in QuickBooks Online (QBO), @cmizz1.

 

There's a need for you to create a separate expense to record your bank fees. By doing this, it'll be easier for you to track your bank fees in QBO. 

 

Here's how: 

 

  1. Click the + New icon. 
  2. Select Expense. 
  3. On the Expense page, add the Payee. 
  4. Select Payment account. 
  5. Fill out the necessary field. 
  6. Once done, hit Save and close. 

 

After this, you'll be able to track your bank fees recorded as an expense. 

 

Furthermore, you'll want to check this article if you want to learn how to handle bills to be paid later and bills to be paid immediately using bills, checks, or expenses: Learn the difference between bills, checks, and expenses in QuickBooks Online.

 

Additionally, I've added this article which has the video to provide information on how to run expense reports in QBO: Track What You've Spent: Expense Reports.

 

The Community is open 24/7 if you need additional assistance managing your bills in QBO. Stay safe. 

Rainflurry
Level 15

Should I create bills for bank fees (wire, ACH, etc.) that are in a different accounting period?

@cmizz1 

 

Good question.  On accrual basis, you can deduct the expense after the all-events test has been met and economic performance has occurred.  That means you can book the expense when (1) all events have occurred that establish the fact of the liability; (2) the amount of the liability can be determined with reasonable accuracy; and (3) economic performance has occurred.  Economic performance occurs when the bank has made the payment.  Therefore, you should book the expense in February.  You could certainly book it in March when you reconcile your bank account if that's administratively easier.    

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