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Kathy_Griswold
Level 1

Should purchase orders flow through to the inventory in QB online?

When I make a purchase order to purchase inventory, when the inventory comes in and I check it off to close out the PO the inventory does not flood over to my inventory to increase it
3 Comments 3
LieraMarie_A
QuickBooks Team

Should purchase orders flow through to the inventory in QB online?

Hi there, @Kathy_Griswold. Let me share some insights about tracking inventory in QuickBooks Online.

 

A purchase order is a non-posting document that merely serves as a memo, in which you tell the vendor what it is that you wish to purchase. After he accepts it and sends the products, you can record it as a bill or expense

  • A bill is used to record the goods or services you received, which you are obligated to pay for later.
  • An expense or check is used to record the goods or services you received and paid on the spot.

 

You can easily add the purchase order as a line item. This closes the purchase order and connects it to the bill or expense. You can also add just a part of it. 

 

Here's how:

  1. Select + New.
  2. Select ExpenseCheck, or Bill
  3. From the Payee dropdown, select the vendor. This opens a window with their open purchase orders.
  4. Choose Add for the correct purchase order. This adds the items from the purchase order. They appear in the Item details section. Adjust the quantity or amount for each line item to reflect the portion you received or plan to pay for.
  5. If you plan to bill a customer for a specific item, select the Billable checkbox. Then, add the customer you plan to bill in the Customer column.
  6. Select Save and close.

 

Doing these steps will increase you inventory. After that, you can record your bill payments.

 

It would my pleasure to see you again should you need more help tracking your items. Just comment down below. Have a wonderful day.

LieraMarie_A
QuickBooks Team

Should purchase orders flow through to the inventory in QB online?

Hi @Kathy_Griswold,


Hope you’re doing great. I wanted to see how everything is going about tracking your inventories. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.


Looking forward to your reply. Have a pleasant day ahead!

Kathy_Griswold
Level 1

Should purchase orders flow through to the inventory in QB online?

Thank you  @LieraMarie_A !! I am very new to QuickBooks online and this has helped me Exponentially. I have been trying to figure this out for some time. 

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