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TaxSharkMI
Level 1

Taking Over Bookkeeping For Company - Multiple Companies Using 1 Bank & 1 CC

I have taken over the bookkeeping duties for a development company. Their original company (Company A) purchased and began a large real estate development project in another state a couple of years ago. This was the only development at the time so the books were clean as all expenses were for this sole project. Since then they have opened Company B (a sister company) which purchases real estate and renovates and flips them (within 90 days). Company B will often have multiple projects going on simultaneously. The problem is that Company A and Company B both use the same bank account and CC for the bulk of the expenses. The owners did a decent job classifying the transactions but there is still a good amount that is messy. I have put all Company B expenses into Note Receivable accounts such as;

  • Note Receivable - Utilities
  • Note Receivable - Fixed Assets 
  • Note Receivable - Building Improvement
  • Note Receivable - Building Improvement Supplies
  • Note Receivable - Cost of Labor 

They have opened another bank account for Company B so moving forward it will better help in separating expenses. I am trying to export all of Company B's data in Company A's QBO to a separate QBO account. 

Need help figuring out the best approach and best practices to clean up QBO for year-end. 

1 Comment 1
KimMcCPA
Level 6

Taking Over Bookkeeping For Company - Multiple Companies Using 1 Bank & 1 CC

Was B purchased in 2021, or has its activity already been reflected on prior tax returns, combined with A?

If it's the latter, ping the tax firm and see if they have additional guidance.

 

Using Notes receivable as a set of clearing accounts isn't a bad way to go, that's typically a pretty quiet part of the COA, and keeps it out of A's P&L.  If any cash amounts remain in Co A's bank account that belong to B, those should be transferred over.  Not seeing admin expenses yet in Notes receivable... that gets into the question of whether B benefited from the admin/office services of  A, and how to value that at the spinoff.  Travel?  Maybe skim the travel accounts using the Transaction detail, look for airfare or lodging related to a visit to a prospective property.  Was there financing or insurance required for B's property purchases?  No need to reply, just some things that come to mind.

 

As for moving the data, have seen the Transaction Pro app mentioned often, and just checked, it will import JEs (and other transactions).  You've already got the hard part done, because you used those NR accounts to stash expense categories.

 

 

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