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Level 1

Tracking Labor and Material for Job Costs Reporting

Hi all,


I am looking for the best method for tracking Labor and Material costs for Job Costs reporting. I work in contracting and have categories set up for the various work (Plumbing, Roofing, etc.) but am struggling with the best way to track what expenses are materials versus what is labor. I would like to be able to track materials for the individual categories and not just dump them all in a catch-all materials expense. Is the best method creating sub-categories for each main one, or is there a more streamlined method out there?


Thank you!

2 Comments 2
QuickBooks Team

Tracking Labor and Material for Job Costs Reporting

Good day to you, @RW25.


I can share with you some insights on how you can efficiently track your labor and materials costs. You can create a sub-category for each individual material you need to track.


This way, when running your Job Costs reports, you can easily track those materials. Let me show you how in your QuickBooks Desktop (QBDT).


  1. Go to the Lists menu.
  2. Select Item List.
  3. Click the Item drop-down menu and select New.
  4. Select the Subitem of box and select the parent item from the drop-down menu. 1.PNG
  5. Enter the details for your sub-item and click OK when done.


You can also check this article for more details about managing your items in QBDT: Add, edit, and delete items.


I’d also recommend working with your accountant for additional guidance. They can provide you with some advice on other methods in tracking your labor and job costs. If you’re not affiliated with one, you can visit our ProAdvisor page and look for you from there.


Moreover, I’m adding these links that you can read for guidance in managing your reports and tracking your job costs:



Let me know if you have other concerns or questions about tracking your job costs or with your account. I’ll be around to help you. Have a great week ahead! 

Fiat Lux - ASIA
Level 15

Tracking Labor and Material for Job Costs Reporting


As an additional option, consider having a construction management app to integrate with your QBD.

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