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Amoonflowers
Level 1

941/944 monthly payments are not showing up on P&L

The federal 941/944 tax payments are not showing up on my profit and loss report. When I  look at chart of accounts, "Payroll expenses" which are payroll taxes and wages are qualified as expenses and on the profit and loss report. But the 941/944 payments are under liabilities, not expenses so they don't show up on profit and loss even thought it is a big monthly expense. Is it supposed to be this way? if so, why?

2 Comments 2
Amoonflowers
Level 1

941/944 monthly payments are not showing up on P&L

Okay, I think I figured it out actually. Is it because the 941/944 are employee expenses and they come out of my account because they are withheld from the employee on their paycheck? So they aren’t technically my expense?

Obviously still new at this

RCV
QuickBooks Team
QuickBooks Team

941/944 monthly payments are not showing up on P&L

You've come to the right place to get help on getting your Payroll Taxes to show. Let me share some information on how the Profit and Loss report works in QuickBooks Online (QBO), Amoonflowers.

 

Yes, you are right, your profit and Loss report only shows income, expenses, and net profit or loss over a specific period. Let me guide you on what report will benefit you in seeing payroll tax liability, and payroll tax payment, and viewing useful info about your business and employees. Just check out this article for more details: Run payroll reports.

 

You can find reports about employee info, wages, taxes, deductions, and many more payroll reports in your QuickBooks Payroll. You can also create a payroll summary report in QuickBooks.

 

If you find that your income and expense transactions are missing from your profit and loss report, there are a few things we can do to troubleshoot this issue. The first item that should be checked is how the accounting basis is set for the report. The difference between cash-basis and accrual basis reporting is how the date is determined for reporting the income or expense. Here's how:

 

  1. Go to Reports (Take me there).
  2. Choose the Profit and Loss report.
  3. Select Customize.
  4. On the Customize report window, set the Accounting Method to how you want the income/expense report.
  5. Press Run report.

 

For other troubleshooting steps, please refer to this article to troubleshoot the issue: Why are my income and expense transactions missing from my Profit and Loss report? Moreover, if you need to pay and file your 941, 944, 943, 940, state, and local taxes using QuickBooks, feel free to review this link: Pay and file payroll taxes and forms in QuickBooks Online Payroll.

 

If you ever come across any more concerns or ideas regarding payroll transactions, you're always welcome to reach out. I'm here to help you and address any questions you may have.

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