e file w2 and 1099

Welcome to the Community, @SteveLio.

I'll share information about e-filing 1099 and W2 using QuickBooks Desktop.

No you don't need to sign up or register with the IRS, Social Security, or any other authority before e-filing through QuickBooks Accountant Desktop. QuickBooks will handle the electronic filing process for you, and you can submit your W-2s and 1099 forms directly through the software without the need for separate registrations with the government authorities.

For W2, there is no filing fee, while there is a filing fee for the 1099 in QuickBooks Desktop. You will be routed to a payment page before you can complete the e-filing. When filing, you can choose the way you want to file the 1099. 

You can select your preferred method of sending copies to the recipients/vendors by checking the box under USPS Mail or Email Recipient. You can also choose to Download Multiple PDFs to provide vendors with their copies. Please note that selecting USPS Mail incurs an additional fee.

After selecting your state(s) for filing, proceed to the next step or click the Calculate Tax1099.com Fee to view the total filing fee. Once you have completed the options on the Select Forms page, you will be directed to the Payment page. After entering your payment information, click on Pay & Submit to e-File.

For future reference, you can read these resources to guide you in e-filing 1099, and get answers to your questions about it, and to correct W2 forms:

• File your state 1099 forms
• Get answers to your 1099 questions
• Fix an incorrect W-2 and W-3

Feel free to comment below for questions about e-filing payroll forms in QuickBooks Desktop. I'm always here to help. Have a great day.

Does your response above regarding efiling of W2s and 1099s also apply to QuickBooks Desktop Pro Plus?  

I can share some information about e-filing from your QuickBooks Desktop Pro Plus for 1099 and W-2, @JeffR. 

If you have QuickBooks Desktop Pro Plus, you can use it to prepare your 1099s. Clicking the E-file button after preparing it will redirect you to Tax1099 for e-filing of forms. For more information about preparing and filing 1099s, refer to this article:  Get answers to your 1099 questions. 

To e-file your W-2s, you'll need a payroll subscription. Follow this article for detailed guidance on e-filing your W-2s based on your subscription: File your W-2 and W-3 forms. 

Note the tax filing due dates for your forms:  

• Form 1099-NEC: January 31
• Form 1099-MISC: March 31 (if you file electronically)
• W-2: January 30 (if you file electronically)

After creating and sending your 1099, you can track its status by checking the steps in this Tax1099 article: How can I check the submission status of my tax forms?.

After sending your W-2s, you can print your W-2 forms and send them to your employees by January 31. Or upload the W-2s so your employees can view their W-2s online in QuickBooks Workforce. 

Let me know if you need further information about e-filing your 1099s and W-2s. I'm always here to answer your questions. Have a great day!

If one chooses to file electronicaly do we have to file 1099's through a different site than the W-2.  It looks like W-2 files through SSA and 1099 through IRS.  Is that correct?

Hello there.

Yes! One of the most convenient features of QuickBooks is that it can handle the entire electronic filing process for you. This means you don't have to worry about filling out separate forms or submitting paperwork to different government agencies. Instead, you can use the software to submit your W-2s and 1099 forms directly, and QuickBooks takes care of the rest.  

The process is seamless and straightforward. Once you've entered all the required information into QuickBooks, the software will generate the necessary forms and submit them directly to the appropriate government agencies. This saves you time and effort and ensures your forms are submitted accurately. 

You can check this article for more details about filing 1099s and W-2s: Understand the IRS regulations for filing 1099s and W-2s.

Feel free to reach out to me if you require any additional information about filing your 1099s or W-2s electronically. I am always available to answer your queries. Have a fantastic day!

When I go into e-filing for SSA it gives me an error. I have corrected everything and it still will not work.

Do you know what I am doing wrong?

Hello there, Nan416.

I want to ensure that I can offer the best answer to your e-filing concern. But I need more information about what you're going through. 

Can you share the exact error message you encountered while e-filing for SSA? 

Keep me updated in the comments below. Hope to hear from you as soon as possible. Take care and stay safe!