Payroll - Can I make a penalty payment through QB - electronic payment system? and how?

MMurdy · ‎December 12, 2018

A bi-weekly payment did not go through on time and was resubmitted 2 weeks later . I have received a penalty and would like to see if it can be paid through QB electronically and how.

qbteachmt · ‎December 12, 2018

Make your Pay Liability check and click on the Expenses tab. Enter a Penalty here. Hit Recalc. This is the Total Payment to send.

Angelyn_T · ‎December 12, 2018

Hello there, @MMurdy.

Allow me to share some information about paying penalties in QuickBooks Desktop (QBDT).

Yes, you can file the penalty electronically. When you have existing liabilities under the Pay Liabilities tab, you can add the penalty amount under the Expenses column.

Here's how:

Click Employees at the top menu bar.
Select Payroll Center.
Go to the Pay Liabilities column.
Select on liability by putting a check-mark on the box beside it.
Click View/Pay.
Go to the Expenses column, under the Liability Payment - Checking page.
Click Add new to add the penalty account under the Account column.
Click Save and Close.
Fill in the necessary information and make sure to click on E-payment beside Check.
Click Recalculate to recalculate the amount.
Proceed with the process.

You may check this article for additional reference: Set up and pay scheduled or custom (unscheduled) liabilities. We also have an option to pay penalties on the EFTPS website.

Stay in touch if you have any other concerns about paying penalties in QBDT. Have a wonderful day!

67 · ‎March 06, 2019

I am still confused on how to record a payroll penalty in QB

Anonymous · ‎March 06, 2019

Thanks for getting in touch with us today, @67,

I want to make sure you can pay your penalty together with your e-payments.

My peer @Angelyn_T provided the correct steps to add the penalty and interest on your liability checks. Let me show you how it is done:

Go to the Employees menu and click Payroll Taxes and Liabilities.
Choose Pay Scheduled Liabilities.
On the Pay Taxes & Other Liabilities window, click the tax liability you'd like to pay then select View/Pay.
On the Expenses section of the liability check, add the Penalty(Expense) and the Amount. Click Recalculate.
Click the E-pay button.
Enter your E-payment credentials in the E-pay Login window, then click Submit.
Click Close.

Here's a great article to know more about electronically paying payroll tax liabilities: E-Pay tax liability payments

That should get you on the right track, @67.

Don’t hesitate to comment below if you have any additional questions about the process. I'll be glad to help you whenever you need a helping hand. Have a nice day!

JFEngineering · ‎May 28, 2019

The process outlined above, also includes payment of a scheduled payment. In the example that is around $3,061.32. All I want to pay is the penalty and not the scheduled payment.

ShiellaGraceA · ‎May 28, 2019

Hello JFEngineering,

You can e-pay the penalty alone directly to the state agency or IRS website. Let me help you get around this.

Go to the state or IRS website to electronically pay the penalty.
In QuickBooks, go to Banking and then Write Checks.
Enter the agency's name in the Pay to the Order of section.
Click the Expenses tab, and choose the expense account for the penalty.
Enter the Amount. You can add a note in the Memo section.
Click Save & Close.

Once you're done, please check your register to see the check.

You might also find this article helpful in the future: Correct liability payments made in Write Checks instead of Pay Liabilities.

I'll around if you have additional questions. Feel free to swing by anytime.

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Payroll - Can I make a penalty payment through QB - electronic payment system? and how?