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Hello, Barbie.
There are certain accounts in your QuickBooks Online account, such as the Sales Tax Payable account that can't be modified, deleted, or made inactive. That's the reason why you encounter such a message. It is automatically created when you set up sales tax and reports the sales tax for every transaction.
You can check this article for more information: Manage default and special accounts in your chart of accounts.
You can consider creating another account with the updated information. Afterward, edit the default account and merge both. However, making these changes can potentially affect your books, so it's best to consult your accountant before proceeding.
Here are some detailed steps to guide you through this process:
Now open the default Sales Tax Payable or Payroll Tax Payable. Edit the name to the same as the account you created above. Please follow these steps:
For additional resources, I'm adding these articles to help manage your accounts and help you choose the appropriate detail type for your transactions:
Consulting your accountant will ensure your financial records are correct and up-to-date. They can also help you review your accounts and offer you alternative approaches to fix this.
Let me share insights and ways to help you fix the sudden posting of the sales tax to your payroll tax account, Parks.
In QuickBooks Online (QBO), sales tax payable should be classified separately from payroll tax. Since sales tax was posted automatically to the payroll account, let's first verify the detailed type of sales tax payable account to determine if it has incorrectly classified as payroll tax payable. If modified, edit the detailed type back to sales tax payable to correct the entries. Here's how:
1. Go to the Gear icon and click Chart of Accounts under Your Company section.
2. Locate the sales tax payable account.
3. Check the Detailed type and check if it's set to payroll tax payable.
4. Click the View register dropdown, and choose Edit.
5 .In the Detailed type dropdown, select Sales tax payable to correct it, then click Save.
On the other hand, if the detailed type hasn't changed and the sales tax is still being posted to the payroll account, I recommend contacting our Payroll Support team to investigate the situation and help you further to correct them.
I've also attached an article that will assist you in efficiently matching your accounts: Reconcile accounts in QuickBooks Online.
Keep us posted if you have other questions about tax concerns. I'll be around to help. Take care.
When I click edit and look at detail type it is blank (for sales tax payable account) when I change it to sales tax payable it says "you can't change or delete this account because it tracks sales tax amounts"
when I look at the Payroll tax payable account and edit it is also blank and when I change it to payroll tax payable it also says "you can't change or delete this account because it tracks sales tax amounts"
I can not change either of them???
Any ideas how to fix this?
Hello, Barbie.
There are certain accounts in your QuickBooks Online account, such as the Sales Tax Payable account that can't be modified, deleted, or made inactive. That's the reason why you encounter such a message. It is automatically created when you set up sales tax and reports the sales tax for every transaction.
You can check this article for more information: Manage default and special accounts in your chart of accounts.
You can consider creating another account with the updated information. Afterward, edit the default account and merge both. However, making these changes can potentially affect your books, so it's best to consult your accountant before proceeding.
Here are some detailed steps to guide you through this process:
Now open the default Sales Tax Payable or Payroll Tax Payable. Edit the name to the same as the account you created above. Please follow these steps:
For additional resources, I'm adding these articles to help manage your accounts and help you choose the appropriate detail type for your transactions:
Consulting your accountant will ensure your financial records are correct and up-to-date. They can also help you review your accounts and offer you alternative approaches to fix this.
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