Reduce reportable vehicle allowance by vehicle expenses before W-2 created

Let me share some insights about reducing your reportable allowance through vehicle expenses in QuickBooks Online, John.

Currently, we're unable to apply business mileage and tolls to reduce your taxable income, as QuickBooks Online (QBO) has distinct policies and treatments for handling vehicle allowances and vehicle expenses. While you can manually enter vehicle expenses into QuickBooks for record-keeping purposes, please note that this will not automatically adjust the vehicle allowance reported on your employees' W-2 forms.

To address this situation effectively, I suggest reaching out to our Payroll Experts Team. They are well-equipped to assist you in making the necessary adjustments to the taxable income amounts reported on your W-2 forms.

Here's how to reach them:
 

1. Sign in to your QuickBooks Online (QBO) company.
2. Select (?) Help in the upper right corner of your screen.
3. Type a question or topic you need to help with, then select Contact a human.
    

To check for our Support hours, please refer to this article: Contact Payroll Support.

Additionally, let me share these resources that will guide you in modifying your payroll preference for your year-end payroll work.

• Year-end checklist for QuickBooks Online Payroll
• Change your accounting preferences in QuickBooks Online Payroll

You can keep me in the loop if you need any further assistance with your reportable vehicle allowance and vehicle expenses that need to be reflected on W-2 forms. I'm just a post away and always ready to help ensure everything is set up correctly for you.

Thank you, JaneDave_I but I was on the phone with the "payroll experts team" for an hour and seven minutes yesterday to no avail. I'm not asking for tax advice. I'm asking how to create an expense against the allowance. Thus, the net allowance is reduced that is ultimately reported on the W-2. A quick review online will reflect that many, many people are looking for this solution.

Thank you, JaneDave_I for your response. I was on the phone with the "payroll experts team" for an hour and seven minutes yesterday. I'm not asking for tax advice. I'm asking how to create an expense against the allowance. Thus, the net allowance is reduced that is ultimately reported on the W-2. A quick review online will reflect that many, many people are looking for this solution.