State Sales Tax for a Nonprofit booster club

Good morning, @Jackie804. 

It's great to see you back in the Community! 

Let's tackle each of your questions: 

1. Seems like you're trying to mark your registers as taxable. However, you can only mark the customers and products/services as taxable, not the registers. If you're referring to something else, please let me know. 
2. With tax exemption, it's based on the transactions that occurred on those days: Understand and set up sales tax exemptions in QBO. 
3. You'll need to record those sales tax payments. Review this guide for more details: Manage sales tax payments. 

I hope this gives you all the answers you need. Please reach back out if you have any other concerns. Have a splendid Friday and weekend ahead! 

Everything is being processed in the Square app and transferred as deposits to the booster club. I just am not sure how to get the Square app “sales” to fully pickup in the sales tax calculation. I have divvied the costs up based on their membership dues, Spiritwear/fanwear (15 item types), playoff shirts, athlete meals being purchased and the collected cost goes straight back to the kids, parent banquet tickets, and district and tournament admission and concession fees. All of these items are processed in Square and then deposited into the bank account and it shows up on my feed. I don’t know how to have it register in the sales tax calculation. Right now it reads as $0. I have to pay the state sales tax on a quarterly basis now and have to include gross sales from before we implemented QuickBooks in July to do the full first 3 quarters. 

I appreciate the prompt reply, Jackie804. I'm here to share additional details about you're downloaded transactions from the Square app.

QuickBooks relies on the data transmitted from the Square app. Integrating these two allows for seamless import of transaction details, including sales, refunds, fees, and taxes.

Please remember that when sales tax is enabled, it gets matched or ensures the sales tax calculation reflects the transactions. However, if it's not enabled, we will consolidate it into a single line item.

You can learn more about sales tax and other FAQs by visiting this article: Connect your Square account to QuickBooks Online.

Additionally, I would like to provide you with this link that offers detailed information on calculating sales tax for your products and services, along with an explanation of how the process functions: Learn how QuickBooks Online calculates sales tax.

If you require further assistance managing sales tax or related matters, reply to this thread. I am here to support you at any time.

Link appears to be wrong for consolidate it into a single line item.

Hello there, @Jackie804.

Thanks for getting back to us. I'm here to ensure you'll be able to get the steps on how to consolidate into a single line item in QuickBooks Online (QBO).

As I checked, I can see the  Add a combined rate tab on the link provided by my colleague. You can also check on the steps below:
 

1. Go to Taxes, then select Sales tax (Take me there).
2. Under the Related Tasks list on the right, select Add/edit tax rates and agencies.
3. Select New.
4. Select the Combined tax rate.
5. Enter a name for the combined rate and the different sales tax requirements.
6. If necessary, select Add Another Component to add more than two rates.
7. Select Save.

Additionally, I suggest reviewing your set up and transactions to see what's missing or if you need to make an adjustment:

• Check how much sales tax you owe in QuickBooks Online
• Set up your sales tax

Here's a guide that includes details on how QuickBooks Online calculates sales tax. 

I hope this helps your business out. If you need any more assistance, just let me know. Have a great day!