Outline the what, where, and why
First and foremost, the employee timesheets policy should outline the basics. Employees should know what times they are responsible for tracking, where they should be inputting this data, and why they should be doing it in the first place.
This section should include the logistics of the tracking tool used, how to navigate the interface, and input the correct information. Adding a step-by-step visual guide can help teach employees how to use the designated software correctly.
Should employees need to track their hours as soon as they enter the premises, or should they wait until a specific start time? When should employees log out for the day? How can staff go back and make edits to their hours to fix mistakes? These are the type of questions that should be answered within the time reporting procedure document.