Hi there, dbbrestaurantgroup.
I'm by no means an accounting professional, but I have some insight that can help you get on the right track.
You can create a dummy (credit card) account and use it to record the expenses. Allow me to walk you through the steps on how to do it:
To create a dummy account
- Select Accounting in the left navigation menu.
- Click New.
- From the Account Type drop-down menu, choose Credit Card.
- You don't need to specify the Detail Type since it'll be entered as Credit Card by default.
- Name the account.
- Click Save and Close.
To enter the expense
- Click the Plus (+) icon.
- Select Expense.
- Fill in the appropriate details on the following fields:
- Payee: Enter the name of the vendor.
- Payment account: Make sure to select the dummy account you created.
- Payment date: Enter the date when the expense occurred.
- Category: Enter the correct expense account.
- Amount: Total amount of the purchase.
- Click Save and close.
Just a heads up, this method will affect your books, so I recommend that you seek additional guidance from an accounting professional. Every business is unique and they can make suggestions for handling those expenses. Our Intuit Find-A-ProAdvisor site allows you to find certified professionals in your local area that are sure to have the answers you're looking for.
Keep in touch with me here if there's anything else you need. I always got your back. Thanks for reaching out, wishing you and your business the best.