Barcode Scanning without inventory tracking

LeroyGibbs · ‎August 22, 2024

QBDT Enterprise 22

I understand how to implement barcode scanning. However I don't want to track inventory or have it effect the accounting side of things. Is this possible?

Thanks,

RhoiceW · ‎August 22, 2024

Hi there, LeroGibbs. I can help create an item without tracking the inventory in QuickBooks Desktop (QBDT).

Yes, it's possible not to track your inventory, so it won't affect your books in QBDT. Since you don't want to track your items, you can set them up as Non-inventory or Services.

Here's how:

On the menu bar, click Lists.
Select Item List. On the Item dropdown, click New.
Under the Type field, select Non-inventory Part.
Enter the price of the item.
Once done, select OK.

I've also added a screenshot for your visual reference.

In addition, I'll also this article for further details and steps on how to set up your barcode scanner and barcodes: Set up and use barcode scanning in QBDT.

Furthermore, refer to this article to learn how to manage your items and how to personalize your reports in QBDT:

Comment on the post if you still have concerns about your inventory in QBDT. I'm always here to help you.

View solution in original post

RhoiceW · ‎August 22, 2024

Hi there, LeroGibbs. I can help create an item without tracking the inventory in QuickBooks Desktop (QBDT).

Yes, it's possible not to track your inventory, so it won't affect your books in QBDT. Since you don't want to track your items, you can set them up as Non-inventory or Services.

Here's how:

On the menu bar, click Lists.
Select Item List. On the Item dropdown, click New.
Under the Type field, select Non-inventory Part.
Enter the price of the item.
Once done, select OK.

I've also added a screenshot for your visual reference.

In addition, I'll also this article for further details and steps on how to set up your barcode scanner and barcodes: Set up and use barcode scanning in QBDT.

Furthermore, refer to this article to learn how to manage your items and how to personalize your reports in QBDT:

Comment on the post if you still have concerns about your inventory in QBDT. I'm always here to help you.

LeroyGibbs · ‎August 23, 2024

Thanks that fills in the missing pieces for me.

ZackE · ‎August 23, 2024

Thanks for following up with the Community, LeroGibbs.

I'm happy to hear RhoiceW was able to help with using barcode scanning and making sure inventory isn't tracked.

You'll also be able to find many detailed resources about using QuickBooks in our help article archives.

Please feel welcome to send a reply here or create a new thread if there's ever any questions. The Community's always here to help. Have a wonderful Friday!

Clara Cleverence

You can defintely use barcode scanning in QuickBooks Desktop Enterprise without messing up your accounting of tracking inventory. What you basiclly want to do is boost efficiency with barcoding but keep it separate from your accounting stuff. Youll mostly use barcodes to enter data fast, making life easier in stuff like sales orders, picking, packing, and shipping, but not so much for deep inventory management.

To get this going, make sure your barcode scanner talks to QuickBooks for the tasks you need. You may wanna customize fields or grab add-ons that let you use barcoding strictly fro operational use. Dont underestimate the power of setup and customization. You can make workflows where scanned items just fill up fields like sales orders or invoices without mixing 'em into inventory counts.

I've seen cases where folks use scanning to check shipped amounts against orders wthout affecting inventory numbers. If you've got big volumes, maybe look at mobile-first solutions that hook up with QuickBooks for smoother work. Main thing is to keep clear about what will or wont hit your inventory records. If it's getting too tangled, asking a specialist who knows both QuickBooks and warehouse automation can smooth out the process and save you some time.

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