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As your business grows, so does the list of accounts you use to categorize finances. If you have an extensive chart of accounts, you can keep your accounts organized and easy to find by assigning numbers to them.
Here's how:
- Use the Gear icon, then go to Account and settings.
- Access your Advanced tab.
- Find the Chart of accounts section and click its Pencil (Edit) icon.
- Turn on Enable account numbers. If you want account numbers to show in reports and transactions, hit Show account numbers.
- Press Save.
- From your Chart of accounts section in Account and settings, go to Batch edit. This can be found above the Action column.
- In your Number column, add account numbers.
- When you're finished, select Save.
You can learn more about the account numbers feature by reviewing our Use account numbers article.
In regard to your Undeposited Funds account, when you put money in the bank, you often deposit several payments at once. For example, let's say you deposit five checks from different customers into your real-life checking account. The financial institution records all of these as one deposit. So you'll need to combine your five separate records in QuickBooks to match what the bank shows as one deposit.
To dive deeper into what your Undeposited Funds account is and how it works, I'd recommend taking a look at our What’s the Undeposited Funds account? article.
As for your Uncategorized Expenditure account, this is an account created automatically to track money your business spends that still needs to be categorized.
I've also included a detailed resource about working with default and special accounts which may come in handy moving forward: Manage default & special accounts in your chart of accounts
If there's any additional questions, I'm just a post away. Have an awesome Friday!
