Use account numbers in your chart of accounts in QuickBooks Online

Learn how to turn on and use account numbers for your chart of accounts in QuickBooks Online.

If you need help managing your chart of accounts, you can partner with QuickBooks Live Experts and feel more confident. Find out more about QuickBooks Live Bookkeeping.

As your business grows, so does the list of accounts you use to categorize finances. If you have an extensive chart of accounts, don't worry. You can keep your accounts organized and easy to find by assigning numbers. We’ll show you how.

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Step 1: Turn on account numbers

The account numbers feature is off by default. Here’s how to turn it on.

1. Go to Settings  and select Account and settings.
2. Select the Advanced tab.
3. Select Edit ✎ in the Chart of accounts section.
4. Turn on Enable account numbers. If you want account numbers to show in reports and transactions, select Show account numbers.
5. Select Save and then Done.

Step 2: Assign account numbers

1. Go to Settings , then select Chart of accounts (Take me there).
2. Select ✎ Batch edit above the Action column.
3. In the Number column, add account numbers.
4. Once you’re done, select Save.

To see your accounts’ numbers, go to the Chart of accounts (Take me there). Select Settings ⚙ above the Action column. Make sure Number is checked.

Now you can quickly find accounts using the numbers you assigned to them, whether you're searching in Chart of Accounts or adding a transaction.