How do I export a file with all of my data? I'm considering not using Quickbooks anymore and would like a backup of my data.

Hi @rick142 

QuickBooks Self-Employed has slightly different export options compared to the more comprehensive QuickBooks Online, you can definitely get a good chunk of your data out. Here's how you can do it, step by step:

The Main Way to Export Your Data: Transactions List

This will give you a detailed spreadsheet of all your income and expenses.

1. Go to your Transactions page: Once you're logged into your QuickBooks Self-Employed account (either on the website or through the mobile app, though the website offers more robust export options), navigate to the section where you see all your transactions listed. This is usually labeled "Transactions."

2. Look for an Export or Download option: On the website version, you should see an option to export or download your transactions. This might be a button that says "Export," "Download," or it might be an icon that looks like an arrow pointing downwards or a file. It's often located near where you can filter or sort your transactions.

3. Choose the Date Range: You'll likely be asked to select the date range for the data you want to export. You can usually choose from preset options like "This Year," "Last Year," or you might be able to set a custom date range to include all your data. If you want everything, make sure to select a date range that covers the entire period you've been using QuickBooks Self-Employed.

4. Select the File Format: QuickBooks Self-Employed usually exports this data as a CSV (Comma Separated Values) file. This is a common file format that can be opened by most spreadsheet programs like Microsoft Excel, Google Sheets, or Numbers on a Mac.

5. Click "Export" or "Download": Once you've selected your date range and the file format, click the button to start the export process. Your browser will likely download the CSV file to your computer's default downloads folder.

@rick142 

You can purchase a 3rd party service to convert data to another accounting app.

Thanks for reaching out here in the Community, @rick142.

It's sad to hear that you're considering discontinuing your use of QuickBooks. If you decide to sign up for QuickBooks again in the future, please do not hesitate to contact us.

However, since you want to export all your data files from QuickBooks Self-Employed (QBSE) for backup purposes, I've provided some relevant information below to assist you.

There are several ways to access transaction information in QuickBooks Self-Employed. You can navigate to the Reports menu to generate financial reports. If you're looking for a detailed list of all your transactions, you can export them into a CSV file. Here’s how to do that:

For financial reports you can follow the steps below:

1. Navigate to the Reports menu in QuickBooks Self-Employed.
2. Locate the desired report for download.
3. Choose the specific period or tax year from the dropdown menu.
4. Click on View or Download.
5. Click the arrow icon ▼, then select Print or Download.

Download your transactions

1. Access the Transactions menu.
2. Utilize the Type, Account, and Time Period dropdowns to filter the transactions.
3. Click on the Export icon. Note: Receipts are not included in the export. To download receipts, access them through specific transactions or navigate to the Reports menu to download all receipts for particular tax years.

Tip: For modifying or reorganizing your transactions, it's recommended to use QuickBooks Self-Employed directly. Keep in mind that if you reimport the CSV, certain details, such as categories, may not display properly. You will need to recategorize your transactions following the import.

To export mileage data from QuickBooks:

1. Navigate to the Mileage section.
2. Utilize the Type, Tax Year, and Vehicle filters to select the specific mileage data you want to export.
3. After making your selections, click on the Download icon located next to the filters.

Here's how to export your tax information:

1. Navigate to Reports.
2. From there, you have the option to download various reports such as your profit and loss statement, collected receipts, tax summary, and tax details.
3. For each report, use the filter to select the period for which you want to export data.
4. Next, click on Download. If the Download link is not immediately visible, click on the dropdown arrow and then select Download.

Additionally, you might find it helpful to review this article for a more comprehensive way to export your transactions, miles, and tax data out in QBSE: Export data out of QuickBooks Self-Employed.

Disclaimer: While this article pertains to the United Kingdom, the process and interface described are consistent with those used in the United States.

Here's an article that will assist you in preparing to file your taxes: QuickBooks Self-Employed Annual Tax Guide.

The Community is always available for any questions you may have about exporting your data from QBSE. Feel free to post your inquiries or leave your concerns in the comment section. We are here to assist you.