How do I run a general ledger and cash disbursement report in QB on line

@kathie5 ,

GENERAL LEDGER

Reports > General Ledger

Choose appropriate period

Run report

TRANSACTION DETAIL SHOWING CASH DISBURSEMENTS

Reports > Custom Reports

Search for Transaction Detail by Account

Choose appropriate period

Group by account.

Click Customize (upper right)

Choose these columns, for starters, add others that you find to be helpful:

Type, Date, Num, Name, Memo, Clr, Split, Amount

Filter by these Transactions (click all boxes)

Check, Bill payment, Paycheck, Liability payment, Sales tax payment

Run report

Save customization so it'll be there for next time (upper right)

This report will have one account as a heading and the other under "Split."  Other Cash Disbursement reports have two or more lines with affected accounts under a single check number.  Grouping by Transaction Type and Sorting by Num will get a result that is closer to a more traditional Cash Disbursement report.

Thank You,  
I was able to run the general ledger but unable to run the cash disbursement report.  I did not understand completely the instructions.  I was able to get the first part of the instructions, but did not see where to choose type, date, etc.

If you could help with that I would appreciate it so much.

Kathie

Let me clarify things to you and make sure you can pull up Cash Disbursement reports.

You can use the screenshots below as a visual reference, and they'll help you comprehend the instructions better.

Here's how:

1. Go to the Reports menu and Select Custom reports.
2. In the Custom reports page search for Transaction Detail by Account.
3. Make to check the Date period and Group by Account.
4. Click Customize.
   
   
5. On the Customize page, click the Change columns link and add a check mark on: Types, Date, Num, Name, Memo, Clr, Split, and Amount.
6. Then Run Report.
   
   
   
7. Scroll down a bit, click Filter, and check all the boxes for: Check, Bill payment, Paycheck, Liability payment, and Sales tax payment.

8. To save customization so it will be there for the next time you pull up the same report, click Save customization. 

You can also refer to this article if you want to learn more about memorized Reports in QuickBooks Online.

Let me know if you need any other clarification in running your report. I'll be around. Take good care!