How do you create a Budget to Actual report filtering by Class in Quickbooks Online?

Welcome to the Community, @jbaxter-uvacswim. 

Let me share with you some information about the Budget vs. Actual report in QuickBooks Online. 

You'll need to create the budget and make sure to set a class. This way, you can include the Class option in the Filter section. 

From the budget creation page, there's a drop-down under Subdivide by, choose the Class. Without this step, your Budget vs. Actuals report would only show Account as a filter option. 

There isn't an option to change this on an already saved budget, so I suggest creating a new one. 

Once done, you can now run the report and make sure that you select the appropriate budget from the Budget section. Here's how: 

1. From the left panel, click Reports.
2. Search for Budget vs. Actuals.
3. In the Budget section, select the appropriate budget with the Class.
4. Click Run report.

I've added a screenshot below for your visual reference. 

You might also want to read this article to learn how to manage budgets.

Take a quick look at this article to customize your financial reports in QBO: Customize your financial reports. It includes the steps on how to run and customize reports, along with how you can show specific accounts.

Let me know if you have any other questions about the budget vs. actual by dropping a comment below. I'll be sure to get back to you. 

Thank you for replying. The issue I think here is that the budget was created for FY22 before it was decided to use classes. No I can't go back. Right?

Hello there, @jbaxter-uvacswim.

You can edit the previously created budget. To do this, here's how:

1. Go to Gear icon ⚙ at the top.
2. Choose Budgeting.
3. Locate the budget on the list.
4. In the Action column, click the dropdown button and choose Edit.
5. Edit each account one month at a time.
6. To change the time period from month-to-month to quarterly or yearly, select the Gear ⚙ at the top of the budget. Then select Quarter or Year.
7. Select Save or Save and close.

To learn more about how to use the budget feature, see this article: Create and import budgets into QuickBooks Online.

If you have any other questions or concerns, please feel free and leave me a Reply. I'm always here to help in any way that I can. Have a great day.

Hi,
I have the same question...I can go edit the NUMBERS in a previously built budget, but I can't figure out how to change the header to subdivide by classes in order to run reports (specifically Budget vs. Actuals) by class.
Is there a way to modify previously built budgets that did NOT use classes and convert to a budget with classes?
Thanks,
Dayna

Happy to assist you in the thread, @DaynaScoles. Let me answer your concern about editing budgets in QuickBooks Online (QBO).

With QuickBooks Online Plus and Advanced, we can create a budget to compare the actual sales and expenses in the business.

You can edit a budget in QBO. To do so, here’s how:

1. Go to the Gear icon ⚙.
2. Under Tools, select Budgeting to add budget.
3. Select Edit.
4. Edit each account one month at a time.
5. To change the time period from month-to-month to quarterly or yearly, select the Gear icon ⚙ at the top of the budget. Then, select Quarter or Year.
6. Select Save or Save and close.

The option to add classes to an existing budget is unavailable. I suggest you recreate the budget and make sure to add the specified class.

You have the option to copy an existing budget or delete it; just click here.

I also added a step below on how you can run the budget reports.

Here’s how:

1. Go to Settings ⚙ and select Budgeting.
2. Find the class budget you want to check.
3. Select the small arrow ▼ next to Edit, and then select Run Budgets vs. Actuals report or Run Budget Overview report.

 
If you need further assistance with editing your budget, don’t hesitate to hit the Reply button. The Community always has your back. Have a great day!

current year budget is entered in quick books online but actual is prior year . How do I fix the actual year ?

=Hi Lilly21,

You can modify the budget for the actual year by going to the Budgets page. I'm here to guide you with the steps.

Before doing so, I'd suggest reaching out to your accountant so they can guide you on the best way to record the amount.

Here's how to edit the budget:

1. From the Gear icon, select Budgeting.
2. Find your budget on the list.
3. In the Action column, select Edit.
4. Edit each account one month at a time.
5. To change the time period from monthly to quarterly or yearly, select the Gear ⚙ at the top of the budget.
6. Select Quarter or Year.
7. Click Save or Save and close.

To ensure the changes are save, you can run a budget reports. You can follow these steps:

1. On the Budgets apge, select select the budget.
2. In the ACTION drop-down, select Run Budget Overview report or Run Budgets vs. Actuals report.

You can always count on me whenever you have concerns with budget.