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william-woodwort
Level 1

In the report filters, what is an "account" vs. "distribution account"?

 
3 Comments 3
GlinetteC
Moderator

In the report filters, what is an "account" vs. "distribution account"?

Good to have you here in the Community, william-woodwort.

 

In QuickBooks Online reports, the Account is where the money is coming from the Bank Checking account or Credit Card. On the other hand, the Distribution Account for a transaction is typically the account (or accounts) specified on the bottom part of a form. 

 

I've added screenshot for your visual guide:

 

You can check these articles about customizing and exporting reports for additional reference:

 

 

Know that you can continue to reach me here with any additional questions. Thanks for coming to the Community. Wishing you continued success.

william-woodwort
Level 1

In the report filters, what is an "account" vs. "distribution account"?

This QBs concept or terminology of account vs distribution account is not grounded in accounting. Why has QBs made up this distinction? Why the need to filter on any more than "account"? Your example works when discussing paying (account) expenses (distribution account), but what about other accounts such as "other assets", "prepaid accounts", "depreciation accounts", etc.? 

 

Balance sheet accounts vs Profit/Loss accounts, this is grounded in accounting and generally understood. Where is the definitive explanation of what is an account vs a distribution account?

rbmcdonald
Level 2

In the report filters, what is an "account" vs. "distribution account"?

I have not run all the possibilities to completely understand this, but I have played around some with General Ledger.  I wanted to run a G/L report for one specific liability account.  If I just select the account I want in "Account", no activity shows (even though I know there is some.  If I select the account I want in "Distribution Account", I get what I want, and it seems that it does not matter what I do "Account" (Nothing, All or Specific Account).  I think this could be a useful tool in G/L, if there was a better explanation of what it was and how it worked.  As an example, if I select a Credit Card Account with the "Account" dropdown box and do not select anything else, it looks like I get a report that shows all of the activity in the Credit Card Liability Account, as well as the P&L accounts that each Credit Card transaction hit.

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