Migration from QBO to QB Ledger

Hi there, DjTrex. Thank you for reaching out. I’d be happy to provide clarification and guidance to assist you with the migration from QuickBooks Online (QBO) to QuickBooks Ledger.

Currently, QuickBooks doesn’t offer a direct feature to transfer data from QBO to QuickBooks Ledger. However, since your client’s books are basic and suitable for QuickBooks Ledger, here’s what you can do:

First, let your client export all his reports and lists from the QBO company file.

Here's how:

1. Go to the Gear icon, select Export data.
2. Select the list you want to export.
3. Once the selection is complete, click Export to Excel and save the files locally.

Once the data has been exported successfully, your client can cancel their QBO subscription if they are ready to transition to QuickBooks Ledger. Then, guide your client to sign up for QuickBooks Ledger and start setting up their account.

After the QuickBooks Ledger account is set up, your client can manually import the exported data, such as the Chart of Accounts, Customer List, and Vendor List.

Here's how:

1. Go to the Gear icon and select Import Data.
2. Select the file type you want to import (e.g., Customers, Vendors, or Chart of Accounts).
3. Follow the on-screen instructions to upload the files and map the data.

Ensure that the exported files are in the correct format before importing them to avoid any errors during the process.

Please let us know if you still have concerns related to QuickBooks. We're always here to help you.

@DjTrex 

If you are the one who manages your clients' bookkeeping, why not consider QB Desktop? You can manage unlimited company files with QB Desktop.

Thanks for that option SIAB. We do have some clients on Desktop but it is not compatible with the KEEPER software we use. We are moving all Desktop to Ledger now since it is compatible.

Will only the lists exported transfer our will past transactions and JE be accessible? Let say they move from Ledger under accountant to Simple Start and them move to new accountant. Can the new account export everything from Simple Start into Ledger under their firm and still have access to all past data i.e. bank transactions, JE's , financials, chart of accounts, vendor list, etc.?

Thanks for following along, @STS24.

How are you doing today? I hope all is well. 

With QuickBooks Ledger, you'll need to manually add journal entries or upload them with the help of third-party apps. With bank transactions, you can choose to either upload transactions manually or set up automatic bank fees.

For more information about making the change to Ledger, check out: In The Know: Launch of QuickBooks Ledger. 

If you have any additional questions or concerns, please don't hesitate to let me know. Take care! 

@STS24 

I recommend converting your data from QBO to QB Desktop and using the trial version to permanently access your historical data. Then, start registering your new data in QB Ledger going forward.