I know of a feature that can help you track the expenses paid on behalf of your clients, aellison.
You can use the Billable Expense feature in QBO. This would allow you to record expenses and bill or add them to customer's invoices in the future. By doing so, you can easily keep track of the expenses you've incurred on behalf of your clients. I'd be happy to provide you with all the necessary details.
To get started, follow these steps to enable the Billable Expense feature:
- Go to Gear or Settings ⚙ icon and select Account and settings.
- Proceed to the Expenses tab.
- Click the Edit ✎ button under the Bills and Expenses section,
- Turn on the following:
- Show Items table on expense and purchase forms
- Track expenses and items by customer.
- Make expenses and items billable.
- (Optional) Set up the following:
- Markup rate
- Billable expense tracking
- Sales tax charge
- Select a bill payment terms.
- Click Save.
Next, follow these steps to record billable expenses:
- Click the + New button and select the transaction (Bill, Expense, or Check) you want to create.
- Enter all required details.
- Select Save and close.
Finally, when you're ready to invoice your clients, follow these steps to add the billable expenses:
- Select Invoice.
- In the Customer ▼ dropdown menu, select the customer you created a billable expense for. This opens the Add to invoice window.
- Select Add on the billable expense you want to charge to your customer.
- Click Save and close.
For more in-depth information about this feature, you can refer to this resource: Enter Billable Expenses in QuickBooks Online.
Additionally, I'd like to share these articles to provide you with more resources for tracking this type of transaction:
If you have any follow-up questions when invoicing your clients for expenses using the Billable Expense feature in QuickBooks Online (QBO), don't hesitate to reply and ask. The QuickBooks Community is always available to help you with any other QuickBooks-related questions and inquiries you may have.
