What you want is Two Sided Items. For this: "I have been using Qb where I enter their bill as a billable expense and then can bill the customers with that data but our truck does the same thing."
You can set up a Set of Service items for all needs, because the Expense side will not have data flow from your own Hauling. That expense side will only result in data flow because you List the Item on the Purchase. Do not use the Expenses tab.
Set up Two Sided Service items, for what you haul, with the Rate you charge.
Please see my attachment.
