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ismaïl
Level 1

How to add to account history for a specific account without creating bills or invoices

I want to sync my accounts from an external service and import their invoices to the chart of account history (like transactions) but at the same time without creating a bill or invoice. They are requesting that invoicing is handled by them while at the same time the account balance will comprise all the invoice charges from their end.

 

Is there something that can be used here? I tried creditmemo and purchaseorder but I wasn't able to get it to put the charges into the right account.

 

If it can be done from Quickbooks Online, then I am sure I can replicate the process via the API, as that's what I'll be using.

 

Thanks in advance.

1 Comment 1
Archie_B
QuickBooks Team

How to add to account history for a specific account without creating bills or invoices

Hi there, ismaïl.

 

I can share information on how you can add account history in QuickBooks Online.

 

There are several ways to enter and track transactions in Quickbooks. You can either create a sales form, such as an invoice or sales receipt, to capture the entire business cycle, or you can manually enter transactions while working in your account register. Here's how:

 

  1. Go to the Gear ⚙ icon, then Chart of accounts.
  2. Find the account register you want to review.
  3. Click on View register from the Actions column.
  4. At the very top of the list, select the Add journal entry, Add check, or Add deposit ▼ dropdown menu.
  5. Select the type of transaction you want to add.
  6. Fill out the fields to complete the transaction.
  7. Once done, hit Save.

 

I've added this article as a reference if you need to review your transactions in your register: Find, review, and edit transactions in account registers in QuickBooks Online.

 

You can also check out this link to also learn how you can reconcile your accounts in QuickBooks Online.

 

Let me know if you still have other concerns or anything that I can help you with. I'll be here to assist.

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