Glad to see you here in the Community, @Irrigation20. I’ll be glad to assist you in sorting this issue about your contractors not showing up in QuickBooks Online.

There are a few reasons why a contractor won't appear on the report, and we'll go through them to see which one applies to your scenario.

First, you'll want to check if the Track payments for 1099 box is ticked in their profile.

Then, if you paid your contractors with a credit card, debit card, gift card or PayPal through your Payroll product account, you'll want to edit those transactions and use a different method like check or expense.

If the accounts you used on your vendor transactions are not mapped for 1099, then the transactions will not show on the report. This includes the accounts you used for your items. 

Here's how to map them:

1. Go to Expenses and click the Prepare 1099's button in the upper right-hand corner.
2. Set up your company information and click Next.
3. Place a checkmark in Box 7: Nonemployee Compensation checkbox.
4. In the drop list, select all the accounts you used in all your contractor transactions.
5. Click Next and click on Finish Later to finish the setup.

 
You can also check this article for more details about how to fix missing contractors or wrong amount on 1099.

Also, you can read through these articles to learn more about:

• Common questions about 1099s
• Prepare and file 1099s
  
  

I’m always ready to assist you if you have any other questions or concerns about managing your transactions. Tag me in your reply and I’ll sprint back into action. Have a good one and keep safe. 

For those of you still having this problem, I FINALLY was able to solve it once and for all! Last year, I started having the issue many of you are having where my contractors are entered correctly and when I go to "Prepare 1099s" it is a frustrating loop where they will not show up in the list that are eligible to prepare a 1099 because they are "below the threshold" when CLEARLY they are above! The constant same replies by support here over and over again are annoying because many of us have stated we have already made sure the "Track for 1099 Payments" is checked and they were paid with a check (NOT CC or otherwise). Last year I spent hours on the phone with support with no solution and I had to go to tax1099.com to file.

Well today I finally received an EXTREMELY experienced and knowledgeable Intuit customer service rep who specializes in 1099 issues. THANK YOU BRANDY - YOU ARE MY HERO! Here are the things that worked for me. I actually tried all of these things individually, but once I did the following all together IT WORKED!

1. First, you have to make sure that you have your Chart of Accounts for subcontractors set up in the way that makes QuickBooks happy and recognize the contractors properly. You should have a category called "Contractors" set up as an EXPENSE (not a COGS category as I had it set up. Then, you categorize any payments to your contracts into this expense category in your Chart of Accounts. Of course, you can have subcategories under the main and everything will fall in line, but the main thing is that it has to be an expense account, NOT a COGS account...and all of the contractor payments you want to include have to be in there.

2. AFTER you have completed step one above, then you hit the "Prepare 1099" button and it takes you through the prompts. You might have to keep hitting the "Back" button to start back over if you've already tried the process a million times without luck (as I did). Once you get back to the main screen at the beginning where you check the boxes on the list (it says "Categorize payments to contractors" at the top, you need to select the FIRST BOX under "Common payment types" that says "Non-employee compensation (most common)", and then you will select your "Contractors" category that you have set up as an EXPENSE in your Chart of Accounts.

From there, you should be able to hit "Next" on through to complete as normal. It seems like such a simple thing, but that is what fixed it for me. I truly hope this helps someone else because this was an agonizing glitch for me the past two years!

I actually even tried Step 1 on my own, but then when I went through, I think I was trying to check a different box with either  Box 2 or Box 7 (under "Direct Sales" in both NEC and MISC). I tried so many different combinations that my eyes were crossing, so I guess I never tried the combination of that configuration in Chart of Accounts with the Box 1 of 1099-NEC selected.

Thank you all so much for your input, I was also experiencing similar problems - we've been using Quickbooks 2015 and switched to 2022 and no vendors would appear on our 1099 report. 

The solution that worked for me was to assign the mapping, which is way simpler than it sounds. Go to Vendors > 1099 Forms > Print/e-file 1099 Forms. Don't worry, you won't have to file anything. Choose which 1099 you use (misc or nec) then click through the first two prompts that show your vendors. All of ours were already assigned as 1099 vendors. Then you'll get a list of your 1099 accounts. This is where all of mine were defaulted to "omit these payments from 1099" so you just need to switch it to the 1099 category (probably box 1 for nec as mentioned above). 

Thanks for joining the Community, JayJayBoBay.

I'm happy to hear my colleagues and/or other Community users were able to help you get your 1099 report to show up for all contractors.

You'll also be able to find many detailed resources about using QuickBooks in our help article archives.

Please don't hesitate to send a reply here or create a new thread if there's ever any questions. The Community's always here to help. Have a great day!

I paid a contract vendor with 2 checks at the beginning of the year, then switched to paying with a credit card.  My 1099 report only reflects the check payments.  The vendor is checked to receive 1099, and the account used to pay her is mapped.  Why do the cc payments not appear?

I paid a contract vendor with 2 checks at the beginning of the year, then switched to paying with a credit card.  My 1099 report only reflects the check payments.  The vendor is checked to receive a 1099, and the account used to pay her is mapped.  Why do the cc payments not appear?

I paid a contract vendor with 2 checks at the beginning of the year, then switched to paying with a credit card.  My 1099 report only reflects the check payments.  The vendor is checked to receive a 1099, and the account used to pay her is mapped.  Why do the cc payments not appear?  I use QBs desktop if that matters.

Thanks for joining in this conversation, @Shasch.

I'd like to inform you that vendors who paid with a credit card will not receive a 1099. Hence, credit card data won't be included on the report or the 1099 form.

You also want to contact directly to the IRS to confirm it. You can also read through IRS Publication 15 about the employer's tax guidelines.  

For additional reference, visit this link to learn more about which payments are excluded from a 1099-NEC and 1099-MISC. 

Please let me know if there's anything else that I can help you with your 1099 preparation. I'll be here to assist you anytime. Stay safe!

I did all that you guys are showing in your responses but still getting only one vendor when I run my report. I've been doing this for years and it's only this year I get this issue. I don't understand why QBO is changing things that aren't broken. I badly need help on this! 

I am wondering how the credit card company is going to send a 1099-K or whatever it's called, to the vendor and the IRS without having the vendor's tax information.  All they have is the vendor's name and the amount paid.  Am I missing something?  And then you state that "You also want to contact directly to the IRS to confirm it. " 

So now I need to contact the IRS and say what to them?  I am confused still.  Can you please enlighten me some more?  I really appreciate it.

Hi, Shasch. Let me share clear up your confusion about having the 1099-K in QuickBooks Online.

You will receive a Form 1099-K for the year 2022 if you have processed at least 200 card transactions and the gross amount of collection payments exceed $200,000.

Here are the steps:

1. Sign in to the Online Service Center.
2. Select Download Form 1099-K from the Activity & Reports menu.
3. Click Download.
   

You can check this article for more information: Tax Compliance for Credit Card Accounts.

If you have any other QuickBooks-related concerns, please leave a comment below. I'll be here to lend a hand. 

Hi Hyacinthclare

I noticed this year in QBO 1099 preparation that the process seems to jump ahead. If you look to the left, you will see a vertical bar of circles with numbers in them. You are on the Proceed to 1099 bubble. That is several steps down. If you look to the lower left, you will see that you have the option to go back. Click back until you come to the account assignment. You can then fix your issue and then move forward. 
I hope this helps.

SO if I pay the vendor via VENMO or CASH APP, the will receive a 1099K from venmor or cash app and I do not need to end them a 1099NEC from my side?

Hi there, Hyacinth,

I know how confusing it is to get tangled up with different resolutions in fixing your 1099 concern. Rest assured that I'm here to provide you with clarification and share a few pieces of information about changing the account in mapping 1099s in QuickBooks Online (QBO).

I understand that you want to use box 1 in filing your 1099-NEC, and I'm here to guide you on how.

First off, let's make sure that your vendors/contractors are tracked to the correct expense account, and ensure that the Track payments for 1099 option box is ticked on their profile.



Once done, let's then proceed to the Payroll tab to choose the correct box and expense account. Let me guide you on how:

1. On your QBO account, go to the Payroll tab and select Contractors.
2. Select Prepare 1099s.
3. Click on Continue your 1099s.
4. In the Accounts section, tick the Non-employee compensation (most common). (Tip: If you have proceeded to the other steps, you have the option to click the Back button to choose the correct box and change the account.)



Once you have selected the correct box and account, you can then proceed to the other steps.

Moreover, I'll also include these articles that can serve as your reference if you want to learn what 1099 forms there are and how you can prepare for the upcoming tax season: 
 

• Get answers to your 1099 questions.
• Create and file 1099s with QuickBooks Online.

Should you require further assistance with filing your 1099s in QBO, feel free to leave a reply. The Community team always has your back. Keep safe.

You're very much welcome, Hyacinthclare.

We're glad that the steps provided by my colleague @DHeraV resolved your 1099s concerns.

Know that the Community is open 24/7 to help. If you have other questions about doing tasks to your account, don't hesitate to come back and post them here. We'd love to help you succeed.

After paying a significant bill for many years as a tiny freelance company, I'm finding that I can't even rely on Quickbooks to file 1099's on time, or at all. None of the 10 contractors I've paid this year have received a single document related to 1099. Nor have I been informed of any issues with sending them. You are left completely in the dark as a subscriber to Quickbooks Online. There's no status indication of any contractor paperwork. 

I understand the importance of displaying vendors for 1099 in QuickBooks, @nmclean. I'm here to help you show those vendors eligible for 1099.

First, ensure your contractor is active and eligible for 1099 tracking. If you are in the middle of making your 1099, choose the Add vendor from the list button in the Review Your Contractors Info window, then choose your preferred vendor.

Next, ensure transactions meet reporting criteria (cash, check, direct deposit, >$600). Note: Credit/debit/gift card/PayPal payments are excluded. Follow the steps to view contractors/vendors.

1. At the left panel of your QBO account, choose Expenses then Vendors.
2. Choose which vendor. 
3. Click Edit at the upper right corner of your screen. 
4. A prompt at your left panel will appear. Under Additional info, Mark checked the Track payments for 1099.
5. Hit Save. 

I highly recommend reading this article, as it states additional information and has different scenarios on how to fix the missing contractors on your 1099: Troubleshoot missing contractors or wrong amounts in 1099s.

You can also check this article that has frequently asked questions on 1099 forms and how they were addressed: Get answers to your 1099 questions. 

Let me know in the comments below if you have further inquiries about your missing contractor on your 1099 in QBO. I’m just a post away. Have a good one!