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wogbe1
Level 1

How do I change the transaction type in a bank account register from Expense to Transfer?

 
12 Comments
john-pero
Community Champion

How do I change the transaction type in a bank account register from Expense to Transfer?

No compelling reason to. An expense from one bank account to another affects both exactly the same.

GClementAZ
Level 2

How do I change the transaction type in a bank account register from Expense to Transfer?

My transactions are loading as "checks" and they just need to be "expenses". How do I edit this? I also have had credit card payments download as "transfers". This needs to be an editable field. 

Anonymous
Not applicable

How do I change the transaction type in a bank account register from Expense to Transfer?

Hi there, @GClementAZ,

 

I appreciate the time you've given checking this with us today. I can share some insights about the transactions in QBO.

 

John-pero is right. There's not much of a difference between an Expense and a Check. Even if this expense was an actual check it may be posted the way your financial institution treat it. At the moment, we're unable to change the transaction type of your downloaded transactions. As a workaround, you can delete the bank transaction and enter or clear the check in QuickBooks manually.

 

Once added, you can now clear the check from the register. Let me show you how to do that:

  1. Click the Gear icon.
  2. Tap Chart of Accounts.
  3. Find the account you want to review.
  4. From the Action column, click Account history.
  5. From the reconcile status column (indicated by a check mark), click the box multiple times to update the codes on the transaction:
    • C - Cleared
    • - Reconciled
    • Blank - Not cleared or reconciled
  6. Click Save.

Here's how it looks like in QBO:

 

 

 

 

Additionally, QuickBooks use the Transfer category for transactions where you're making a credit card payment. They're considered "transfers," to exclude them from your calculations for estimated taxes or business expenses. to know more about recording credit card transactions in QBO, please refer to this article: How to record credit card payments

 

That should do it, @GClementAZ, I'm just a post away if you need further assistance or have any more questions with QuickBooks. Have a good one!

 

 

sam-nyc
Level 1

How do I change the transaction type in a bank account register from Expense to Transfer?

 
confused
Level 1

How do I change the transaction type in a bank account register from Expense to Transfer?

I have the same question - have you received any response to your post? I'd love some assistance with this...thank you!

 

JaneD
Moderator

How do I change the transaction type in a bank account register from Expense to Transfer?

Hi confused,

 

My peer, JanyRoseB, already answered the same concern you've posted about changing the transaction type in QuickBooks.

 

You can visit this link if you haven't checked it yet: https://quickbooks.intuit.com/learn-support/en-us/banking/re-can-i-change-things-on-a-reconciled-sta....

 

Let me know if you have any other concerns. I'm always around to help. Have a great day.

VantagePros
Level 1

How do I change the transaction type in a bank account register from Expense to Transfer?

Hi

No answers to this question?

 

Steve_C
QuickBooks Team

How do I change the transaction type in a bank account register from Expense to Transfer?

Hi VantagePros. There's no way to convert a  transaction from one type to another. However, you could delete the transaction and recreate it as a transfer. Here's our article on recording transfer in QuickBooks Online. That will help you set up the new transfer. 

 

Let me know if there are any other questions. 

VantagePros
Level 1

How do I change the transaction type in a bank account register from Expense to Transfer?

Hi Steve,

Per the original question, how to change the transaction type from Exp to Transfer as when you log in to your QB each day and the system automatically classify your transaction extracted from bank.  Most of the time they are correct, but a few time it is as not what you have in mind when you performed certain bank transaction.  His example was the bank classify his bank transaction as Expense.  Mine is the other way around, as TRANSFER.  And I want to change it from TRANSFER to EXPENSE even before it booked into our Quickbooks.   

 

Thanks for the input though but I think I found a way around it.

Steve_C
QuickBooks Team

How do I change the transaction type in a bank account register from Expense to Transfer?

Hi VantagePros. In your situation, you could undo the addition to the register and then change the transaction in the for review tab. Here's how:

  1. Select the Banking tab on the left 
  2. Then, click the account in question. 
  3. Now, select the Reviewed tab 
  4. Look for the transaction in question and select Undo to the far right 
  5. Next, select the For Review tab, the transaction will now be in here locate it 
  6. Once you locate the transaction, click it
  7. At the top of the window that expands, change the selected option from Transfer to Add
  8. Last, select the green Add button in the bottom right. 

Let me know if you need anything else. I'll be happy to help. 

RLHallum
Level 1

How do I change the transaction type in a bank account register from Expense to Transfer?

Thank you for your opinion.  We now know how you feel about changing the transaction type.  But the question was "How do you change the transaction type?"  

JasroV
QuickBooks Team

How do I change the transaction type in a bank account register from Expense to Transfer?

Nice to have you joining this thread, @RLHallum.


Allow me to share some insights about changing transaction types in QuickBooks Online (QBO). QBO is dependent on the information shared by your bank institution. Thus, changing the transaction type isn’t possible in QBO. You can only categorize the it to the correct income and expense account.

 

As a way around, you’ll want to manually download your bank transaction and edit the transaction type. Then, upload it to your QBO account. I’d be glad to show you how.

  1. Log in to your bank or credit card website and download the transactions from there.
  2. Ensure the file size and format is supported (maximum file size is 350 KB).
    • Comma-Separated Values (CSV)
    • QuickBooks Online (QBO)
    •  Quicken (QFX)
  3. Before uploading it to your QBO account, ensure you’ve already made changes to the transactions such as the transactions type.
  4. Then to upload the transactions, go to the Baking or Transactions menu.
  5. Select the Banking tab.
  6. Locate the select the appropriate bank and click File upload from the Update drop-down menu.

For more details about this process, you can check this article for your reference: Manually upload transactions into QuickBooks Online.

 

Once done, you can now reconcile your accounts when you’re ready.

 

Let me know if there’s anything else I can help you with on managing your QBO account. I’ll be around to help you. Have a great day!

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