How do you enter a deposit that is split in to multiple accounts?

userstacy-rife · ‎September 01, 2020

katherinejoyceO · ‎September 01, 2020

I can add more information about recording a deposit that is split into multiple accounts.

The screenshot shared by my colleague is in the Bank Deposit window. If you're trying to combine multiple transactions into a single deposit, here's the step-by-step process:

Click the + New menu, then select Bank Deposit.
From the Account drop-down lists, choose the account where you want the money to be deposited.
In the Add funds to this deposit section (like in the screenshot above), select the box for each payment you want to combine.
Review and ensure the deposit total and selected payments match with your deposit slip.
Click Save and close when done.

See this article for more insights about recording, and making Bank Deposits in QuickBooks Online.

However, if this is a single transaction downloaded from your bank you'll want to split between multiple accounts, follow the steps below:

Go to the For Review tab on your Banking page.
Select the transaction to expand the view, then if the selection is on Match, change it to Add.
Click the Split button next to the Add button to open the Split Transaction window.
Select the Categories (accounts) you want to split the transaction into.
Enter an amount for each split, then add the Payee and Customer for each split.
Select Save and add.

For more information, refer to the link under Split transactions between multiple accounts outlined in this help article: Categorize and match online bank transactions in QuickBooks Online.

For future reference, read through this article: Reconcile an account in QuickBooks Online. It helps you learn about balancing your books in QuickBooks to make sure they match with your actual bank and credit card statements.

Feel free to message again if you need more help. We're always delighted to guide you.

View solution in original post

JessT · ‎September 01, 2020

Let me help you, userstacy-rife.

You can record the deposit (+New > Bank Deposit), like in the screenshot. This will post a single deposit entry in your bank register, but the amount is split into multiple accounts.

On the other hand, if you want to split a downloaded bank transaction, just click on it and choose the Split option. Then, enter the payee, category, and amount in each line. Please note that each line will post individually in your bank register like you're literally splitting one transaction into multiple entries.

Please let me know if you have other questions. You can also find more references on the QuickBooks Support page.

userstacy-rife · ‎September 01, 2020

Are you making this entry in the check register? My screen does not look like that there is place that says add funds to this deposit?

katherinejoyceO · ‎September 01, 2020

Hi @userstacy-rife,

I can add more information about recording a deposit that is split into multiple accounts.

The screenshot shared by my colleague is in the Bank Deposit window. If you're trying to combine multiple transactions into a single deposit, here's the step-by-step process:

Click the + New menu, then select Bank Deposit.
From the Account drop-down lists, choose the account where you want the money to be deposited.
In the Add funds to this deposit section (like in the screenshot above), select the box for each payment you want to combine.
Review and ensure the deposit total and selected payments match with your deposit slip.
Click Save and close when done.

See this article for more insights about recording, and making Bank Deposits in QuickBooks Online.

However, if this is a single transaction downloaded from your bank you'll want to split between multiple accounts, follow the steps below:

Go to the For Review tab on your Banking page.
Select the transaction to expand the view, then if the selection is on Match, change it to Add.
Click the Split button next to the Add button to open the Split Transaction window.
Select the Categories (accounts) you want to split the transaction into.
Enter an amount for each split, then add the Payee and Customer for each split.
Select Save and add.

For more information, refer to the link under Split transactions between multiple accounts outlined in this help article: Categorize and match online bank transactions in QuickBooks Online.

For future reference, read through this article: Reconcile an account in QuickBooks Online. It helps you learn about balancing your books in QuickBooks to make sure they match with your actual bank and credit card statements.

Feel free to message again if you need more help. We're always delighted to guide you.

userstacy-rife · ‎September 04, 2020

YEs, I think I see this, it should work, thanks!

Nick_M · ‎September 04, 2020

Hey userstacy-rife.

I'm glad to see you were able to find the assistance and answers you needed. If you have any other questions, feel free to post here anytime.

Thank you and have a nice weekend.

Raeka8 · ‎April 15, 2022

The example in this screen shot appears to only be applying to income. What if I made one deposit and part of the deposit was "rental income" but the other part was a reimbursement for "repairs" which were paid. I received a small reimbursement for some bad work so I want to credit my repairs for that particular vendor and the repairs total for the year.

Never mind, figured it out. I was trying to do it in my check register. Instead, I went to banking and make deposits and was then able to split it in two parts.

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How do you enter a deposit that is split in to multiple accounts?