How to record two transactions to indicate one expense?

wldn527 · ‎February 23, 2022

Can you please help me with how I can record this transaction?

The amount I need to book was $40, but there was an error somehow, so they withdrew $100 first and returned $60 a few days later.

In the bank statement, there were only $100 and $60 transaction ($100-$60=$40), so there’s nowhere in the bank statement that indicates $40,but i still need to book for $100-$60 to make it $40 anyways.

I also need to divide this $40 into different categories (utility, supply, etc).
How can I record this correctly?

Thank you,

Rustler · ‎February 23, 2022

The work flow is enter transactions, then download banking and match

enter the 100 using the expense accounts you need

then enter the 60 refund as a deposit and use the same expense account as the source of the deposit

then match to the banking download

wldn527 · ‎February 23, 2022

Thanks for your help!! Then how can i divide $40 into different categories? It’s not considered one expense. Need to divide it into $20 water, $20 electricity etc (different expense number)

DebSheenD · ‎February 23, 2022

Hello there, wldn527.

I appreciate you for getting back to us here in the Community. Allow me to chime in and provide detailed steps on how to record the split expense in QuickBooks Online.

You can enter split transactions in your register. Here's how:

Go to the Accounting menu.
Tap the Chart of Accounts tab.
Choose the account where the transactions will be posted.
Tap the View Register link.
Search for the transaction you want to split.
Tick the Edit button.
Enter the other accounts to add with the amount.
Hit Save and Close.

You can read through this article for more detailed steps: Enter a split transaction into the register .

In addition, you can read through this article to learn more about managing your downloaded bank transactions: Categorize and match online bank transactions in QuickBooks Online,

You can always reach out to us anytime you need help with expense transactions. We're always here to be your guide.

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How to record two transactions to indicate one expense?