Let me help you pay vendors via ACH, daraatdykehouse.
If you are trying to pay your bills online from within the QuickBooks Desktop product, we can use Bill Pay. You can pay bills directly from QuickBooks with your bank account, debit or credit card, and choose how your vendors receive their payment by ACH or check. You can check out this article for the steps and details: Pay bills online from QuickBooks Desktop.
You can also use ACH Direct Deposit for vendors. Just follow the detailed steps in this article: Pay bills from vendors through Direct Deposit. Then, we can run the Check Detail Report or the Deposit Detail Report to show selected transactions and other transactions they are linked to, such as an invoice and payments. We can use the Check Detail Report if you need to see the paid amount on your report. While the Deposit Detail Report does not have an option to add the Paid Amount column. Refer to this article to run the report: Use Check or Deposit Detail Reports to show transaction links and mimic the Cash Receipt Report.
On the other hand, the option to automate emailing the receipts to the vendors is unavailable. What we can do is manually save a PDF copy of a bill-payment stub after paying a bill. Then, send it to your vendor instead of printing it. If you want to send stubs in batches because you paid multiple bills from the same vendor in a week, you can do that as well.
After paying a bill, you'll see the Payment Summary window, where you can click on Print Payment Stub. In the next window, you can select the stub of that payment or select more stubs from the same vendor, which is ideal for batch printing/saving.
After clicking OK, you'll be routed to the Print Bill Payment Stubs window, where you can choose to save the stubs as PDFs. Just select Microsoft Print to PDF on PORTPROMPT before clicking Print, so the file/s will be saved to your computer. This will create a single PDF file with multiple pages of stubs.
I'm adding this article with the topics you can use while recording the common vendor transactions: Accounts Payable workflows in QuickBooks Desktop. Please follow the steps for creating each transaction.
If there's anything else you need help with vendor entries, let me know by adding a comment below. I'm more than happy to provide additional assistance. Keep safe.
