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jeff-cragle-pres
Level 1

I used Transaction Pro to import historical bills and bill payments into a new QBO company. The transaction amounts can be edited. How do I "finalize" them?

 
Solved
Best answer September 03, 2020

Best Answers
DivinaMercy_N
QuickBooks Team

I used Transaction Pro to import historical bills and bill payments into a new QBO company. The transaction amounts can be edited. How do I "finalize" them?

Hi there, @jeff-cragle-pres.

 

QuickBooks Online (QBO) allows you to edit any transactions at any time. To secure and make sure that there is no editing of transactions on a specific period, you can use the Close the books feature. But this will be applied to all types of transactions. Closing your books means locking everything entered before the closing date. 

 

To do so, please refer to these steps:

 

  1. In the upper-right corner, click the gear icon.
  2. Select Account and Settings.
  3. Go to the Advanced tab,
  4. Under the Accounting section, put a checkmark in the Close the books box.
  5. Enter the Closing date.
  6. Set whether or not a password is needed to change closed transactions.
  7. Click Save.
  8. Hit Done.

 

For more details, please see this article: Close your books to lock past transactions

 

Also, to learn more about what's new in QuickBooks Online: August 2020, please visit our QuickBooks Blog. This page provides details for the latest product updates such as performance center updates, batch creates bank deposits, invoice approval workflow, etc. 

 

Please let me know how it goes. Feel free to post again or leave a reply below should you have additional questions. I'm always here to help. Have a good one.

View solution in original post

5 Comments
Catherine_B
QuickBooks Team

I used Transaction Pro to import historical bills and bill payments into a new QBO company. The transaction amounts can be edited. How do I "finalize" them?

Good day, jeff-cragle-pres.

 

If the bills and bill payments are yet to be imported into QuickBooks, I'd suggest contacting Transactions Pro to help you finalize the transactions you just edited. However, if they're already in QuickBooks and you edited it from there, just click Save or Save and close on the Bill or Pay bill page. 

 

To help you keep track of your bills and bill payments in QuickBooks Online, you can refer to these articles:

Feel free to contact me if there's anything else that you need help with. You take care!

Fiat Lux - ASIA
Level 15

I used Transaction Pro to import historical bills and bill payments into a new QBO company. The transaction amounts can be edited. How do I "finalize" them?

@jeff-cragle-pres 

Define "finalize". You have to import the Bill data first Then you are able to import the Bill Payment data.

RefNumberAPAccountVendorPrintOnCheckNameTxnDateDueDateSalesTermLocationAddressLine1AddressLine2AddressLine3AddressLine4AddressCityAddressStateAddressPostalCodeAddressCountryPrivateNoteCurrencyExchangeRateExpenseAccountExpenseDescExpenseAmountExpenseBillableStatusExpenseBillableEntityExpenseClassLineItemLineDescLineQtyLineUnitPriceLineAmountLineBillableStatusLineBillableEntityLineClass
101 Staples 01/10/202015/11/2020  100 Houston StreetSuite 2000  San DiegoCA12345 Internal Use  Office SuppliesFor Anne25.1           
101 Staples 01/10/202015/11/2020  100 Houston StreetSuite 2000  San DiegoCA12345 Internal Use  TelephonePhone Cards50.25           
185 Green's Taxi Service 01/10/2020 Net 30 1 Main Street   San DiegoCA12345    Transportation 125.13          

 

 

 

RefNumberAPAccountVendorTxnDateBank or CC AccountPrivateNoteCurrencyExchangeRateToBePrintedBillApplyToLineAmount
2001 Staples01/11/2020CheckingBill Payment  N101375.53
3454 Green's Taxi Service01/11/2020CheckingBill Payment  N185125.13
321901 Federal Express01/11/2020CheckingBill Payment  N201264.07

 

https:// transactionpro.grsm.io/qbo

 

jeff-cragle-pres
Level 1

I used Transaction Pro to import historical bills and bill payments into a new QBO company. The transaction amounts can be edited. How do I "finalize" them?

Everything seems to have come in ok. I see the bill, the bill payment, and the check is in the checkbook transactions. What concerns me is that I can edit the amount on either the bill or the bill payment. Am I missing a step that says this transaction is complete and can't be editedbill payment.png

 

DivinaMercy_N
QuickBooks Team

I used Transaction Pro to import historical bills and bill payments into a new QBO company. The transaction amounts can be edited. How do I "finalize" them?

Hi there, @jeff-cragle-pres.

 

QuickBooks Online (QBO) allows you to edit any transactions at any time. To secure and make sure that there is no editing of transactions on a specific period, you can use the Close the books feature. But this will be applied to all types of transactions. Closing your books means locking everything entered before the closing date. 

 

To do so, please refer to these steps:

 

  1. In the upper-right corner, click the gear icon.
  2. Select Account and Settings.
  3. Go to the Advanced tab,
  4. Under the Accounting section, put a checkmark in the Close the books box.
  5. Enter the Closing date.
  6. Set whether or not a password is needed to change closed transactions.
  7. Click Save.
  8. Hit Done.

 

For more details, please see this article: Close your books to lock past transactions

 

Also, to learn more about what's new in QuickBooks Online: August 2020, please visit our QuickBooks Blog. This page provides details for the latest product updates such as performance center updates, batch creates bank deposits, invoice approval workflow, etc. 

 

Please let me know how it goes. Feel free to post again or leave a reply below should you have additional questions. I'm always here to help. Have a good one.

View solution in original post

gayatriluthfias20
Level 7

I used Transaction Pro to import historical bills and bill payments into a new QBO company. The transaction amounts can be edited. How do I "finalize" them?

Hi jeff-cragle-pres, once you edit the information on the preview page before importing you can readily import it. Please do a test Import and see if it works. Glad to assist you.

 

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