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Intuit
335 helpful votes

Close your books to lock past transactions

Learn how to close your books in QuickBooks Online.

Closing your books means locking everything entered before the closing date. This is an important step to ensuring everything stays the way you want it to. Closing your books prevents any accidental changes that could affect your reports. Here's how to close your books.

Close your books

Before you start

  1. Sign in to QuickBooks Online as a master admin or company admin.
  2. Review your books and make sure everything looks good. Here are a few things you can review:
    1. Enter any outstanding invoices, expenses, and payments.
    2. Reconcile your accounts up to your closing date. Need help with your review? Check out QuickBooks Live.

Close your books

  1. Go to Settings ⚙ and then select Accounts and Settings.
  2. Select the Advanced tab.
  3. Select Edit ✎ in the Accounting section.
  4. Select the Close the books checkbox.
  5. Enter a closing date. Give yourself a comfortable deadline. You shouldn't need to edit any transactions before this date. Your new bookkeeping work will start after this point.
  6. Select the Allow changes after viewing a warning and entering a password option from the drop-down menu if you want to require a password before editing your closed books.This shows the drop-down menu that lets you create a password when you close your books.
  7. Select Save and then Done.

Next steps: Review your closed books

Get ready for year-end and check out our Year-end guide and checklist in QuickBooks Online.

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