Matching bank transactions with Invoices Paid via QuickBooks Payments

Good afternoon, @misscapo.

In QuickBooks Online, you'll need to ensure that the invoice payments and deposit have the same date or details so they will be matched. 

To ensure these invoices will be on the list, confirm that the transactions:

• Hasn't been reconciled.
• Was entered using the same bank account.
• Wasn't matched to another downloaded transaction.

Also, since the invoice is already on a Paid status, I recommend checking the bank account you use for the transactions. Run the Transactions List by Customer report to locate the invoices and their payments.

You can open the invoice from the report to check the payment and the bank account used.

For additional insights, you can check out these articles: 

• Record invoice payments in QuickBooks Online.
•  Add and match downloaded banking transactions.

Let me know if you have more questions on this! I'm around to help.

THANK YOU!!! This worked, the solution was to change the Account from "Quickbooks Checking Account" to the correct Bank Account. 

Is there a way to default all future payments to my bank account?  

Thanks again!

Thanks for getting back to us in Community, @misscapo. Allow me to share some details about on how to default future payments into your bank account in QBO.

In QuickBooks Online, the option to default future payments to a bank account is currently unavailable. What it can do is remember the bank account of your previous transactions.

Additionally, I've also included this helpful article that'll guide you on how you can add an account: Connect bank and credit card accounts to QuickBooks Online.

Lastly, I've got you this helpful article that'll guide you in categorizing your bank transactions: Download, match, and categorize your bank transactions in QuickBooks Online.

Please feel free to get in touch with me here for any additional questions about managing your transactions in QBO. The QuickBooks Community always has your back. Have a great day!