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Level 1

Matching multiple POS transactions to one bank deposit

Using Quickbooks Pro 2019, currently we import daily cash sales amounts from our POS into our QB checking account register and then the stores do daily deposits that we then match using the bank feeds center. We want to change the method in that the stores will only do a deposit once a week for the full week's cash sales. This will mean that the amounts we import from the POS will not match the one weekly batch deposit amount from the bank. So what is the best way to handle this? When we import from the POS, should we put them into Undeposited Funds instead and then would we be able to match multiple transactions to that one bank deposit in the bank feeds center? Or is there another step we would need to do or an easier way to accomplish this?

1 Comment 1
QuickBooks Team

Matching multiple POS transactions to one bank deposit

Hi there, @eiuasa93.


You're right about putting the imported transactions from POS to Undeposited funds.


Currently, this is the only option to match multiple transactions to that one bank deposit in QuickBooks Desktop. You can refer the transactions to be matched through its date. This is how to do that.


  1. In the Bank Feeds Center, select the Deposit and click Add More Details.
  2. Select the Undeposited Funds that need to be matched.
  3. Select Add to QuickBooks.

You may also consider checking out this article for additional reference about matching bank transactions: Add and match Bank Feed transactions in QuickBooks Desktop.


I've added this article for your future task about reconciliation: Reconcile an account in QuickBooks Desktop. This contains sub-articles such as fixing opening balance.


Feel free to tag my name in the comment section below if you need further assistance. I'd be happy to answer them. Take care.

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