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Hi @SarahRBA,
Welcome to the Community. Let me share what I know about the receipt management feature in QuickBooks Desktop.
An option or ability to approve receipts uploaded, categorized, and posted to the register is unavailable. The only workaround is to customize the access of your employees so they can only upload receipts.
Once the data is in QuickBooks, they'll reflect in the For Review tab. The supervisor can review, edit, and match receipts to transactions.
To edit user roles:
- Click the Company tab at the top menu bar.
- Hover your cursor to users, then select Set up Users and Roles.
- Highlight the user and select Edit.
- Make the necessary changes.
- Hit OK.
For more information, as well as the permissions that will affect access to the receipt management feature, please visit the following article (scroll down to FAQ): Upload receipts to QuickBooks Desktop Pro Plus, Premier Plus or Enterprise.
Drop me a comment below if you have any other questions about the feature. I'll be happy to help you some more.
