Apply multiple deposits to a single invoice

Thanks. I'm using QuickBooks Pro, so for your second step ("Since you already have deposits"), I went into record deposits and marked the two payments as received. Then, I went into Bank Feeds, selected the two deposits I had actually made, and chose "Ignore" to delete them. Was that correct?

You're already on the right track in applying multiple deposits to a single invoice using QuickBooks Desktop (QBDT), @augd.

Both the steps you've performed and those given by @BigRedConsulting are correct and will apply the deposits to your invoice. After the process, you'll have to add and match your bank feed transactions. This is to make sure your financial data is accurate. Depending on the banking mode you're using, you can refer to this article for the step-by-step guide: Categorize Bank Feed transactions in QuickBooks Desktop.

Additionally, I encourage you to reconcile your accounts every month. This will effectively monitor your income, expenses, and detect any possible errors. You can check out this article for the detailed steps: Reconcile an account in QuickBooks Desktop.

In case you have any other issues or concerns about managing your invoices and deposit transactions, let me know in the comments below. I'm just around to help. Take care always.

I'm having the same problem on QB Online. I don't see these tools discussed in the thread. I have two deposits made (and cleared) from two checks from the same client. It did not apply those payments to an outstanding invoice. How do I do that? Thank you.

Thanks for joining the thread, @12150. Let me share what I know about your query.

The reason why you're unable to see the options mentioned in the thread is because they're using QuickBooks Desktop. Every QuickBooks product has their unique interface and that features can vary depending on what you use. I'll give you the steps on how to do it in QuickBooks Online.

To begin with, these are the simple steps:

1. In your QBO account, open bank deposit and then change the affected income account which is the Account Receivable.
2. Make sure that it is associated with customer.
3. Once done, proceed to Receive payment and then mark the invoice.
4. Apply the bank deposit as payment.

After performing the steps, you might want to record invoice payments. You can refer to this article.

Keep me posted on how it goes. I'll be around to help if there's anything else you need. Keep safe!

Ahhh, thank you so much. That did it. I had the account set to Fee Income instead of Accounts Receivable.

I do not know if it mattered, but it all seemed to work better in Accountant view than Business view. I really appreciate the assistance!