Can I delete "undeposited funds" transactions in QB Checking if the payment via the regular bank deposit and invoice have been matched?

Yes, you can delete the duplicate transactions, @schuitmnwg. I'll walk you through the steps.

You can remove the transactions by going to the Undeposited Funds account register. Here's how:

1. Open the Accounting menu or select the Gear icon.
2. Go to the Chart of Accounts.
3. Locate the Undeposited Funds account.
4. Click on View register.
5. Find the transaction you want to delete then click on it.
6. Select the Delete button.
7. Repeat the steps for the other transactions you want to remove.

See these snapshots for reference:

I'm also adding these modules about handling UF in QuickBooks:

• Deposit payments into the Undeposited Funds account in QuickBooks Online
• What’s the Undeposited Funds account?

Please fill me in if you have other concerns regarding this matter or QuickBooks particularly. We'll do our best to back you up in no time. Keep safe!

How do I stop the system from posting to Undeposited Funds?  I don't need it, I don't want it and it only adds extra steps to my work. Thanks

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Just to clarify my previous post - I create an invoice, it should post as a DR to A/R, CR to Revenue.  When I receive the payment I CR the AR and DR Bank...... why in the world do I want to have the extra step of Undeposited Funds and having to delete the invoices from there? Thanks

Hello @Momma Gus,

Thank you for providing clarifications about your post here in the Community. I can share information about the feature when receiving customer payments in QuickBooks Online.

The Undeposited Funds account holds invoice payments and sales receipts you want to combine. It’s like a lockbox (or drawer) to keep payments before taking them to the bank.

If you prefer depositing them directly to your bank, your only option is to change the Deposit to account when entering payments. This way, you'll no longer need to perform extra steps on your end (see screenshot below).

I know not all QuickBooks users have the same preference regarding how tracking payments work. Please know our product engineers constantly provide updates regularly to improve the features and options for sales and purchases.

I recommend sending feedback about the feature you need directly to our engineers. We also make changes and adjustments based on user feedback. Here's how:

1. Click the Gear icon in the upper-right corner.
2. Select Feedback under Profile.
3. Share your feedback.
4. Hit Next to submit.

The process for Undeposited Funds ensures QuickBooks always matches your bank records and makes your reconciliations much easier. You can use this article to acquire more details about this functionality in QuickBooks: What’s the Undeposited Funds account?.

Don't hesitate to drop by anytime you have additional questions about how QuickBooks works in accepting payments. The Community and I will be happy to help you out.