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Counting123
Level 1
posted
‎July 27, 2022 03:51 PM
last updated ‎July 27, 2022 3:51 PM

Cashing payroll checks

I record payroll via ADP GL ledger download when its issued - ADP uses a clearing account during this process.

 

Occasionally the owner cashes his or one of the other employees payroll check from cash funds that come from our POS sales, and than he will deposit the check to our bank so it shows as cleared.

 

When I record our POS sales, I use a 'undeposited funds' account per QB setup recommendation.

 

For some reason, this has me all confused on how to post the cashing of the check, as I know it needs to come out of the 'undeposited funds' account - but if I post it to checking, than it will be coming out of the checking 2x's - once as the payroll check issued and once as the cashed check.  But if I don't do anything, than my undeposited account is off by the deposited check amount.

 

Can someone please walk me through how to handle this or at least help me be less confused?

 

Thank you in advance

 

 

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2 Comments 2
Maybelle_S
QuickBooks Team
QuickBooks Team
‎July 27, 2022 05:42 PM

Cashing payroll checks

Hello there, @Counting123.

 

In QuickBooks Desktop (QBDT), we can create a billable expense for the service hours of the employee. However, I'd also recommend reaching out to our Customer Support Team. This way, they can help you create an account for the service hours.

 

You can use this link to reach them: Contact Payments or Point of Sale Support.

 

In case you have future questions about POS, check out this guide to learn more: QuickBooks Desktop Point of Sale User Guide.

 

Anything else you need help with can be answered here in the Community. Just let me know and I'd be happy to assist. Have a good one.

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Counting123
Level 1
‎July 27, 2022 07:15 PM

Cashing payroll checks

I'm not sure what your talking about Maybelle, but it doesn't seem to be relative to my question.

 

Our POS is a 3rd party proprietary system that does not integrate with QB.  

I print out several sales reports in order to create a general ledger posting (ie: ultimately I'm debiting  'Undeposit Funds' and crediting various sales accounts).   When I enter the bank deposits I debit the bank account and credit the 'Undeposited Funds' - thereby clearing out the 'undeposited funds'.

Payroll posting is simular - credit to checking and debit to the payroll clearing account & credit to the various payroll accounts like Futa, Fica, etc with a debit to the payroll clearing account.

Please re-read my question in my original post.

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