How can I change transaction description that are the same for multiple transactions.

Greetings, @MVFramingandRemodel.
 

We are thrilled to have you join our Community space. I see you want to modify descriptions that are the same for multiple transactions in QuickBooks Online. I am here to assist you in organizing your thoughts and resolving any issues.

When you import transactions from the bank, their descriptions will be automatically filled in based on the information provided by the bank. That being said, it is not possible to edit these descriptions.

However, you can enter a unique message/memo/description when processing online banking payments through its bank; that way, creating a Rule in QuickBooks Online will be easier.

As an example:

1. Go Savings
2. Select Bank Text, choose is exactly. Example: [Dept of Revenue]
3. Transaction type: Money out expense
4. Category: Business/accountant decision
   

Moreover, for creating a new memo or change the current one to help you identify the transaction quickly. I've included some steps to do this below.

1. From the Banking menu, go to the For Review tab. 

2. Click on the transaction and edit the memo. 

Additionally, you should be able to highlight the option below:

This way, it will automatically go to the Categorize tab. If you make a mistake, you can undo it anytime from the Categorized tab and it will be added back to For Review.

Furthermore, I can guide you through the process of creating rules for transactions with slightly similar descriptions to help you better organize your finances.

1. Select New rule.
2. Enter a name in the What do you want to call this rule? Field.
3. From the Apply this to transactions that are in dropdown, select Money in or Money out.
4. From the dropdown, select the specific bank or credit card accounts.
5. Set the rule conditions. You can set a single rule with up to 5 conditions. Set and include the following, then select + Add a condition.
6. In the Conditions fields, specify whether the rule applies to Description. Then, select Contains to decide how QuickBooks applies the rules. Also, fill in the exact details for the description so QuickBooks will recognize it.
7. Select the settings for the rule. Select the Transaction Type, Category, Tags, and the Payee to apply.
8. Select Save.

QuickBooks automatically applies your rules to transactions in the For Review tab. These are the ones you need to review every day.

I've also added this article, so you have some guides in your future tasks:

Categorize online bank transactions in QuickBooks Online.

If you have any further questions regarding your transactions, please reach us. The Community is always available for you. Take care!

Is there anyway i can change the description through the bank side? Or are the descriptions automatically made through the bank?

I tried making rules for these transactions but it always comes up as 0 transaction found. 

Hello there, MVFramingandRemodel.

I acknowledge your effort in performing the steps in creating rules, and I also understand the importance of the ability to change the descriptions through the bank. I'm here to provide additional information about this matter.

For now, there isn't a way to modify the descriptions automatically made through your bank. I recommend contacting your bank to speak with a representative who can offer an alternative solution for changing the descriptions of your transactions.

On the other hand, when processing transactions from your bank in the future, ensure to include a memo or additional details. This will allow QBO to categorize or add them when you create rules automatically.

Furthermore, reconcile the account to ensure the accuracy and completeness of your financial records.

Let me know if you have further questions regarding descriptions of transactions and other related issues. I'll be here to assist.