How to add manually breaks and lunches

Welcome to the Community, gwpleasantroofin!

I'm here to help you. For me to give you the correct steps, I need more details about your concern. 

Where do you want to add or set up your breaks and lunches. Do you create timesheets? Any additional info will help me walk you through the correct steps.

I'm just here to keep an eye on your response. Take care and keep safe!

An employee entered a timecard (start and end times only) for a total of 6.5 hours. In California, that requires that the employee take a lunch break. Shouldn't I (admin) get an alert advising of this. In our former system, Homebase, we get alerted when an employee failed to take a break, take a lunch, clocked in more than 10 minutes early or clocked out more than 10 minutes late. I can't find these features in Time. Please help. 

Receiving an alert when you employees need to take their breaks, lunch, clocked in more than 10 minutes early or clocked out more than 10 minutes late is a great functionality, funtastic.

As of now, this feature is unavailable in QuickBooks Online. As a workaround, I recommend setting up breaks and lunches for your employees. I'll shows you how:

1. In QuickBooks Time, go to Feature Add-ons, then Breaks.
2. The system automatically includes a lunch break and a rest break as options to use, but they’re turned off. If you need these, turn them on.
3. If you need to create a new break, select Add Break Rule.
4. Enter a Name for your break and a short code if you need it. 
5. Select if you want the break to be an Automatic Break, Manual Break, or both. 
6. Click Save, or continue to set up and assign your break. 

Once done, set up and assign breaks to your employees:

1. From Feature Add-ons, click Breaks.
2. Select the name of your break to open the Break Rule window.
3. Set the Length and Type.
4. Choose the link next to Team Members.
   • To assign it to all team members, select All at the top.
   • If you aren’t ready for team members to have access to the break, you can select None.
   • To assign it to certain team members, select + next to the group name, then check the boxes next to the team members you want to assign it to.
5. Hit Ok to save the team member assignments.
6. Set your preferences for the automatic and/or manual breaks.
   • If you’re not sure how each break functions, learn more about automatic and manual break.
   • If you’re using automatic breaks, set the shift length you want the system to calculate a break for, the days you want it for, and where in the shift you want the system to place the break.
   • If you’re using manual breaks, select any requirements or settings you need.

For more details about the process, please see this article: Set up and manage breaks for QuickBooks Time.

Regarding clocking in and out, you can send send notifications to your employees to remind their schedule. Here's how:

1. Go to the Company Settings menu and then select Notifications.
2. Set up the time to send the reminder.
3. Make to check the options that applies on the notifications.
4. Once done, click Save.

I also suggest sending a feedback to add an alert feature. This helps them take it into consideration when prioritizing feature development.
 

You can get back on this thread to stay informed if there are any updates regarding the availability of the option. If you have any other questions about the program's features, please don't hesitate to keep us posted. 

Our employees are carpenters who move around to different job sites throughout the day, so they have lunches at different times. They are using labor classes for their work, so could I create an unpaid "Lunch" class so they can choose that when filling out timecards?   

Good Morning SBerky,

Welcome to the QuickBooks Community! We are so happy to see you here. For this situation, it is entirely up to you! I recommend running it by your accountant to see if it would fit the business well. If you dont have an accountant, feel free to connect with one of our ProAdvisor experts! Many even offer a free consultation. Here's how to connect:

1.  Go to this Find my Accountant link.
2.  In the Find an expert in section, choose what you're looking for, then use your search field to enter a City or ZIP code.
3. Select Search.
4. Browse through the results and find one that works best for your business. You can click on each ProAdvisor's profile to learn more information about them.
   

If you have any other questions, I'm just a post away. Have a wonderful day!